Executive Assistant to Chief Executive Officer

We R Builders; California (MO); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Opportunity for advancement

Competitive pay

Exposure to construction operations

Job summary

A California-based general contractor seeks an Executive Assistant to support the CEO. This full-time, on-site role involves managing schedules, communications, and office operations. Ideal candidates should have over 3 years of administrative experience, advanced Microsoft 365 skills, and a proactive approach to problem-solving. The environment is fast-paced with opportunities for career advancement and a commitment to operational excellence.

Qualifications

• 3+ years of executive or administrative support experience preferred.
• Comfortable handling confidential information.
• Driven to learn and grow into broader operational responsibilities.
• Highly organized with the ability to manage multiple priorities.
• Confident, proactive, and resourceful with strong problem‑solving skills.
• Experience with QuickBooks or similar accounting systems a plus.

Responsibilities

• Manage the CEO’s calendar and communications.
• Oversee daily office operations and vendor coordination.
• Prepare and verify invoices and expense reports.
• Track priorities, deadlines, and deliverables across multiple departments.
• Support project administration—bids, compliance submissions, and field coordination.
• Prepare and verify invoices, expense reports, and supporting records.
• Maintain digital file systems and ensure organized documentation flow.
• Serve as a liaison between the CEO, staff, clients, and vendors.
• Handle sensitive information with confidentiality and discretion.
• Continuously improve administrative systems and operational efficiency.

Skills

Executive support experience

Advanced proficiency in Microsoft 365

Strong communication skills

Organizational skills

Problem-solving skills

QuickBooks experience (a plus)

Tools

QuickBooks

Job description

Executive Assistant to Chief Executive Officer

We R Builders, Inc. is a California-based general contractor specializing in public works construction. We partner with cities and agencies across Southern California to deliver infrastructure improvements that meet the highest standards of quality, safety, and compliance.

Our team manages complex concrete, asphalt, and ADA improvement projects with a focus on operational precision and results. As our company continues to grow, we’re looking for a motivated and forward-thinking professional to join us — someone eager to learn the business from the inside out and grow alongside leadership.

Role Description

This is a full-time, on-site position based in Riverside, CA, reporting directly to the CEO. The Executive Assistant will function as the CEO’s right hand—combining executive support, office management, and operational coordination. You’ll help manage schedules, communications, reports, vendors, and internal workflows, ensuring that daily operations run smoothly. This role is ideal for someone tech‑savvy, organized, and ambitious—a future operations leader who wants to build a long‑term career in construction management and business administration.

Key Responsibilities

• Manage the CEO’s calendar, communications, and meeting coordination
• Draft and organize correspondence, reports, and documentation
• Oversee daily office operations, vendor coordination, and supply management
• Track priorities, deadlines, and deliverables across multiple departments
• Support project administration—bids, compliance submissions, and field coordination
• Prepare and verify invoices, expense reports, and supporting records
• Maintain digital file systems and ensure organized documentation flow
• Serve as a liaison between the CEO, staff, clients, and vendors
• Handle sensitive information with confidentiality and discretion
• Continuously improve administrative systems and operational efficiency

Qualifications

• 3+ years of executive or administrative support experience (construction or operations preferred)
• Advanced proficiency in Microsoft 365 (Outlook, Excel, Word, Teams) and other office technology
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple priorities
• Confident, proactive, and resourceful with strong problem‑solving skills
• Comfortable handling confidential information and representing executive leadership
• Experience with QuickBooks or similar accounting systems a plus
• Driven to learn, take ownership, and grow into broader operational responsibilities

Why Join Us

• Work directly with executive leadership and gain exposure to all facets of construction operations
• Opportunity for advancement into Operations Manager or Chief of Staff roles
• Fast‑paced, team‑oriented environment where initiative and reliability are valued
• Competitive pay, growth potential, and a chance to help shape the company’s next phase

Ideal Candidate

This role is perfect for someone who’s motivated, tech‑savvy, and eager to grow. You’re not just looking for a job—you want a long‑term opportunity to learn the business, contribute directly to its success, and eventually take on more responsibility as the company scales.