Executive Operations & Cadence Lead

Climactic; San Jose (CA); On-site; USD 140,000 - 154,000; Full time

Job summary

Muon Space is seeking an Executive Assistant to support the SVP of Mission Execution and the leadership team in San Jose, CA. The role focuses on operating mechanics—cadence, artifacts, action closure, and documentation—while coordinating offsites, reviews, and visits.

Ideal candidates bring 5+ years supporting a technical org, strong data/reporting skills, and proficiency with Google Workspace, Slack, Confluence, and Jira. Office visits to Mountain View and San Jose are expected.

Qualifications

• 5+ years supporting a technical organization in an executive assistant, business operations, program operations, or engineering operations capacity.

Responsibilities

• Own the Mission Execution operating cadence: schedule and run logistics for staff meetings, program reviews, all-hands, and skip-levels; publish agendas, capture decisions, and drive action items to closure.
• Maintain the organization's action item and commitment tracking, and chase owners until items are actually closed — not just logged.
• Build and maintain recurring reporting: staffing and headcount views, hiring pipeline status, OKR progress, and other metrics the leadership team runs on.
• Own the organization's documentation environment — Confluence spaces, templates, review artifacts, and record retention.

Skills

Executive support

Operational planning

Data reporting

Google Workspace

Slack

Confluence

Jira

Calendar management

Project coordination

Education

Associates degree

Bachelor's preferred

Tools

Confluence

Jira

Slack

Google Workspace

Job description

Muon Space is seeking an Executive Assistant to support the SVP of Mission Execution and the leadership team in San Jose, CA. The role focuses on operating mechanics—cadence, artifacts, action closure, and documentation—while coordinating offsites, reviews, and visits.

Ideal candidates bring 5+ years supporting a technical org, strong data/reporting skills, and proficiency with Google Workspace, Slack, Confluence, and Jira. Office visits to Mountain View and San Jose are expected.