Executive Assistant, Operations & Cadence

Muon Space; San Jose (CA); Hybrid; USD 140,000 - 154,000; Full time

Job summary

Muon Space is seeking an Executive Assistant for the SVP of Mission Execution to manage operating mechanics, cadence, artifacts, action follow-through, and reporting across a 130-person org spanning mission management to propulsion.

The role blends operations with technical understanding, emphasizing data trust, cross-team coordination, and a reliable rhythm in a fast-paced hardware environment. Hybrid work in San Jose, CA three days per week.

Qualifications

• 5+ years supporting a technical organization in an executive assistant or operations capacity.
• Experience in aerospace, hardware, or engineering-driven environments preferred.
• Ownership of a recurring operating cadence—meetings, reporting, and action tracking.
• Strong data and reporting skills; able to pull from multiple systems without hand-holding.
• Expertise in Google Workspace, Slack, Confluence, and Jira.
• Superior written and verbal communication; discretion with sensitive information.

Responsibilities

• Own the Mission Execution operating cadence: schedule and run staff meetings, program reviews, all-hands, and skip-levels; publish agendas, capture decisions, and drive action items to closure.
• Maintain the organization's action item and commitment tracking, and chase owners until items are closed.
• Build and maintain recurring reporting: staffing/headcount views, hiring pipeline status, OKR progress, and other leadership metrics.
• Own the documentation environment (Confluence spaces, templates, review artifacts, and retention) so material is findable and current.
• Prepare, format, and quality-check materials for staff meetings, program reviews, and executive/customer briefings.
• Plan and execute team offsites, working sessions, conference attendance, and customer visits end to end.
• Administer purchase requests, expense reconciliation, and vendor coordination with Finance and Supply Chain.
• Coordinate onboarding logistics across People Ops, IT, and Facilities.
• Run discrete operational projects for the SVP with limited direction.
• Handle confidential personnel, customer-proprietary, and export-controlled information with integrity.

Skills

Executive support

Cross-functional collaboration

Project coordination

Organizational excellence

Stakeholder management

Education

Associate's degree

Bachelor's degree preferred

Tools

Google Workspace

Slack

Confluence

Jira

Job description

Muon Space is seeking an Executive Assistant for the SVP of Mission Execution to manage operating mechanics, cadence, artifacts, action follow-through, and reporting across a 130-person org spanning mission management to propulsion.

The role blends operations with technical understanding, emphasizing data trust, cross-team coordination, and a reliable rhythm in a fast-paced hardware environment. Hybrid work in San Jose, CA three days per week.