Executive Operations Associate On-Site Brentwood TN

HarmonyCares; Brentwood (TN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

401K with company match

Tuition and certification reimburse

Paid time off and holidays

Onboarding and ongoing training

Great Place to Work certification

Job summary

HarmonyCares is seeking an Executive Operations Associate to support the CEO's office and the broader executive leadership team. You will leverage technology, AI, and automation to enhance daily operations, anticipate needs, and coordinate priorities while maintaining a professional and organized office environment.

The role requires strong organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced setting, with a focus on improving processes and

Qualifications

• Bachelor's degree in business administration or a related field is required.
• 3+ years of experience in executive support, executive partnership, office operations or similar.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Curious, resourceful, and interested in understanding how the business operates.
• Comfortable working through ambiguity, changing priorities, and unexpected needs.
• Confident using technology, AI, automation, and new productivity tools to improve how work gets done.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally.
• Sound judgement, discretion, and the ability to handle confidential information.
• Strong accountability, follow through, and proactive approach to solving problems.
• Comfortable working with senior executives, board members, employees, and external partners.
• Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly.

Responsibilities

• Manage the calendar, priorities, travel, and communications for the executive team.
• Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics.
• Prepare agendas, presentations, briefing materials, summaries, and other executive communications.
• Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward.
• Research business topics and turn information into clear, useful insights and recommendations.
• Develop dashboards, trackers, and reporting that provide visibility into key priorities and work.
• Strongly leverage AI, automation, and technology to improve productivity, simplify administrative work, and strengthen how information is organized and managed.
• Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office.
• Anticipate needs, solve problems, and serve as a trusted and dependable partner.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project management

AI/automation

Problem solving

Education

Bachelor's degree in business administration or related field

Advanced degree in business administration or related field

Job description

Overview

HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model.

Our Mission

To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care.

Our Shared Vision

Every patient deserves access to quality healthcare.

Our Values

The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.

Why You Should Want to Work with Us

• Health, Dental, Vision, Disability & Life Insurance, and much more
• 401K Retirement Plan (with company match)
• Tuition, Professional License and Certification Reimbursement
• Paid Time Off, Holidays and Volunteer Time
• Paid Orientation and Training
• Great Place to Work Certified
• Established in 11 states
• Largest home-based primary care practice in the US for over 28 years, making a huge impact in healthcare today!

More details about the benefits we offer can be found at https://careers.harmonycares.com/benefits.

Responsibilities

The Executive Operations Associate supports the CEO's office. This position will provide hands-on executive support for the entire executive leadership team while also leveraging technology, AI, and automation to help improve how the CEO's office operates.
This position will be proactive in anticipating the CEO's needs, managing competing priorities, keeping commitments, and ensuring the executive office runs efficiently as well as helping to oversee daily office operations, coordinate meetings, visitors, vendors and manage supplies needs in order to create a professional and well-organized experience for employees and executives alike.

Essential Duties and Responsibilities

• Manage the calendar, priorities, travel, and communications for the executive team
• Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics
• Prepare agendas, presentations, briefing materials, summaries, and other executive communications
• Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward
• Research business topics and turn information into clear, useful insights and recommendations
• Develop dashboards, trackers, and reporting that provide visibility into key priorities and work
• Strongly leverage AI, automation, and technology to improve productivity, simply administrative work, and strengthen how information is organized and managed
• Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office
• Anticipate needs, solve problems, and serve as a trusted and dependable partner
• This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.

In this role you may work with. . .

• Executive leadership
• Senior leadership
• Internal teams
• Visitors and guests
• Vendors

Qualifications

Required Knowledge, Skills and Experience

• Bachelor's degree in business administration or a related field
• 3+ years of experience in executive support, executive partnership, office operations or similar
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Curious, resourceful, and interested in understanding how the business operates
• Comfortable working through ambiguity, changing priorities, and unexpected needs
• Confident using technology, AI, automation, and new productivity tools to improve how work gets done
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally
• Sound judgement, discretion, and the ability to handle confidential information
• Strong accountability, follow through, and proactive approach to solving problems
• Comfortable working with senior executives, board members, employees, and external partners
• Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly

Preferred Knowledge, Skills and Experience

• Advanced degree in business administration or a related field

Pay Transparency

Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related considerations.