Executive Admin Assistant to CEO — Cross-Director Ops

rph; Hammonton (NJ); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with employer contribution

Paid Time Off & Holidays

Paid Parental Leave

Life & Disability Insurance

Job summary

Roof Penetration Housing (RPH) seeks an organized Executive Administrative Assistant for our New Jersey office. You will support the CEO and three Directors, manage calendars, coordinate travel, and handle executive communications to keep leadership informed and prepared for the next steps.

You’ll collaborate across Engineering, Marketing, and HR, ensuring timelines stay visible and actionable, while maintaining a discreet handling of sensitive information and maintaining smooth day-to-day

Qualifications

• 3–5 years of experience supporting senior leadership.
• Experience handling confidential information with discretion.
• Proven ability to manage complex calendars and multi-leg travel.
• Proficiency with MS 365 or Google Workspace for executive work.
• Experience coordinating office events and internal communications.
• Strong written and verbal communication with diverse stakeholders.
• High school diploma or equivalent; degree(s) welcomed.

Responsibilities

• Support the CEO and three Directors with calendar management, travel coordination, and executive communications.
• Coordinate timelines, action items, and blockers across multiple leaders to keep initiatives visible.
• Own meeting infrastructure: agendas, action items, and accountability cadences.
• Plan logistics for high-visibility initiatives, product launches, and recruiting cycles.
• Facilitate cross-team communications and escalate appropriately to keep projects on track.
• Oversee day-to-day office operations, vendor management, and inventory.

Skills

Executive support

Calendar management

Travel coordination

MS 365 / Google Workspace

Professional communication

Discretion

Self-starter

Education basic

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft 365

Google Workspace

SharePoint

Outlook

Teams

Word

PowerPoint

Job description

Roof Penetration Housing (RPH) seeks an organized Executive Administrative Assistant for our New Jersey office. You will support the CEO and three Directors, manage calendars, coordinate travel, and handle executive communications to keep leadership informed and prepared for the next steps.

You’ll collaborate across Engineering, Marketing, and HR, ensuring timelines stay visible and actionable, while maintaining a discreet handling of sensitive information and maintaining smooth day-to-day