Executive Operations Assistant

Cityofnewyork; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Remote work up to two days per week

Remote Work Pilot Program

Job summary

City of New York's DCAS Real Estate Services division is seeking an Executive Operations Assistant to coordinate projects, reports, and communications across the five Financial Services teams, including Property Valuations, Lease Administration, and Lease Audit.

The role supports appraisals, lease registrations, payments, and data research, with opportunities for remote work up to two days per week under the Remote Work Pilot Program.

Responsibilities

• Research materials, including public records to collect data and information regarding transactions related to real property.
• Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
• Research, information pertinent to overall market conditions of all types of real property.
• Obtain source materials by means of research, records examination, published materials, or personal interviews.
• Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.


• Managing 56 public buildings.


• Acquiring, selling, and leasing City property.


• Purchasing over $1 billion in goods and services for City agencies.


• Overseeing the greenest municipal vehicle fleet in the country.


• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City's real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.

In particular, the RES Financial Services team performs property valuations, lease administration, revenue & financial analysis, lease audits, and budget & lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.

Presently, Financial Services is looking for a detail-oriented Executive Operations Assistant to fill this new role. In general, the Executive Operations Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.

More specifically, the Executive Operations Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.

Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.

Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.

Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.

Responsibilities include but are not limited to the following:

• Research materials, including public records to collect data and information regarding transactions related to real property.


• Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.


• Research, information pertinent to overall market conditions of all types of real property.


• Obtain source materials by means of research, records examination, published materials, or personal interviews.


• Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.

Flexible Work Update:

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.