Transaction Specialist

NYC Department of Health and Mental Hygiene; All (MO); Hybrid; USD 55,000 - 70,000; Full time

Job summary

The NYC Department of Health and Mental Hygiene is seeking Transaction Specialists to assist in lease negotiations and manage city property acquisitions. Ideal candidates will hold a bachelor's degree and have experience in administrative roles related to real estate. The role offers opportunities for remote work and engagement with various stakeholders in a fast-paced environment.

Qualifications

• Bachelor's degree and three years of responsible administrative experience.
• Experience in an administrative capacity or supervising staff required.
• Proficiency with commercial leasing and New York City commercial real estate preferred.

Responsibilities

• Research and analyze market comparables for lease negotiations.
• Assist in preparing requests and forms for leasing processes.
• Maintain and update department databases and prepare project status reports.

Skills

Proficiency in computer programs such as Word, Excel, and PowerPoint

Ability to think strategically and analyze issues

Strong interpersonal skills

Strong writing skills

Time-management skills

Education

Baccalaureate degree from an accredited college

Associate degree or 60 semester credits

Four-year high school diploma or equivalent

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The RES Leasing unit is responsible for finding space for City agency operations and negotiating leases and licenses on behalf of the City as a tenant in buildings that are privately-owned. Leasing's mandate is to negotiate cost effective leases and license agreements and shepherd them through the DCAS process on a timely basis. The transactions must satisfy the client agency's requirements and must conform to the City's policies and procedures.

We are seeking to hire two Transaction Specialist.

- Responsibility #1: Work with Transaction Managers to research and analyze market comparables, and other market data to assist in lease negotiations.
- Responsibility #2: Assist the Transaction Managers in preparing requests and forms related to the lease or license process.
- Responsibility #3: Maintain and update various department databases.
- Responsibility #4: Assist in creating and distributing project status reports and other reports.
- Responsibility #5: Prepare the close-out files related to leases or licenses that are fully executed.
- Responsibility #6: Help Transaction Managers to organize meetings with internal staff, agencies and outside entities.
- Responsibility #7: Assist the Transaction Managers in drafting correspondence, term sheets and other basic leasing items.
- Responsibility #8: Participate in meetings to obtain information or provide updates to the attendees.
- Responsibility #9: Assist in the follow up to obtain “deliverables” for meetings such as the ARC meetings.
- Responsibility #10: Work on ad hoc Leasing Department initiatives and processes.
- Responsibility #11: Assist Transaction Managers or other staff to prepare for City Planning public testimony regarding the acquisition of real property on behalf of the City.
- Responsibility #12: Assist in the preparation and presentation of Acquisition Review committee (ARC) packages and its required documentation.
- Responsibility #13: May assist in overseeing College Aides
- Responsibility #14: Act as a Transaction Manager for assigned lease projects.
- Responsibility #15: Review estoppel and SNDA requests for accuracy.


Flexible Work Update:

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.


To Apply:

Only individuals who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.

Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #697923.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

- Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat.- Ability to think strategically and analyze potential issues and alternative solutions.- Familiarity with commercial leasing and the New York City commercial real estate market.- Experience with managing complex projects involving multiple stakeholders.- Comfortable with the preparation of budgets and timelines for real estate projects.- Familiarity with City of New York processes, rules, and regulations.- Ability to work independently, as well as part of a team.- Ability to reprioritize projects & deliverables frequently.- Strong interpersonal skills and ability to effectively communicate with multiple stakeholders.- Familiarity with portfolio management data systems such as ARCHIBUS.- Strong writing and time-management skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.