Executive Office & Projects Coordinator

Nicklaushealth; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Nicklaushealth is seeking an experienced Administrative Assistant to support NCPS practices and leadership in Hialeah, FL. You will prepare letters, reports, spreadsheets, agendas, and presentations, ensuring timely delivery and confidentiality of sensitive information.

You will coordinate schedules, meetings, travel pre-approvals and reimbursements, maintain databases and documents in Policy Tech, and provide exceptional customer service to clients and colleagues while working with minimal

Qualifications

• 2-4 years Administrative Assistant or Secretarial experience.
• Advanced proficiency with MS Office package (Word, Excel, PowerPoint, Visio, and Outlook).

Responsibilities

• Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
• Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.
• Coordinates and follows-up on all initiatives and projects as assigned.
• Maintains and updates various databases, mailing lists, and directories of employees.
• Verifies and submits orders for purchasing requests, IT requests, etc.
• Coordinate material and schedules to meet production deadlines and budget goals.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems.

Skills

Verbal and written communication

Organization

Time management

Independent work

Attention to detail

Problem solving

Education

High school education or equivalent

Tools

MS Office (Word, Excel, PowerPoint, Visio, Outlook)

Job description

Nicklaushealth is seeking an experienced Administrative Assistant to support NCPS practices and leadership in Hialeah, FL. You will prepare letters, reports, spreadsheets, agendas, and presentations, ensuring timely delivery and confidentiality of sensitive information.

You will coordinate schedules, meetings, travel pre-approvals and reimbursements, maintain databases and documents in Policy Tech, and provide exceptional customer service to clients and colleagues while working with minimal