Executive Admin & Projects Coordinator

Miami Children’s Hospital; Miami (FL); On-site; USD 33,000 - 58,000; Full time

Job summary

Miami Children’s Hospital NCPS is seeking an Administrative Assistant to ensure efficient operation and delivery of goals for all NCPS practices. The role involves performing administrative duties and supporting NCPS Leaders and team members.

The candidate will prepare letters, reports, spreadsheets, and presentations, coordinate initiatives, maintain databases, and provide excellent customer service. Strong MS Office skills and confidentiality awareness are essential.

Qualifications

• High school education or equivalent preferred.
• Knowledge of accounting skills.
• Ability to organize and interpret data for decision making.
• Ability to organize, manage, and complete complex projects with multiple parties under tight deadlines.
• Independent and strong problem solving skills.
• Ability to communicate verbally and in writing.
• Ability to work independently and with minimal supervision.
• Able to maintain confidentiality of sensitive information.

Responsibilities

• Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
• Participates in meetings, prepares agendas, confirms attendees, and takes minutes.
• Coordinates and follows-up on all initiatives and projects as assigned.
• Maintains and updates databases, mailing lists, and directories of employees.
• Resolves administrative problems by analyzing information and communicating solutions.
• Verifies and submits orders for purchasing requests, IT requests, etc.
• Coordinates material and schedules to meet production deadlines and budget goals.
• Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems; ensures documents are up to date and compliant.
• Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame.
• Processing of travel pre-approval, travel reimbursement, and expense reimbursement.

Skills

Administrative support

Data organization

Communication skills

Project coordination

Problem solving

Education

High school education or equivalent

Tools

MS Office

Job description

Miami Children’s Hospital NCPS is seeking an Administrative Assistant to ensure efficient operation and delivery of goals for all NCPS practices. The role involves performing administrative duties and supporting NCPS Leaders and team members.

The candidate will prepare letters, reports, spreadsheets, and presentations, coordinate initiatives, maintain databases, and provide excellent customer service. Strong MS Office skills and confidentiality awareness are essential.