Executive Office & Projects Coordinator

Nicklaushealth; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Nicklaushealth in New York state is seeking an experienced Administrative Assistant to ensure efficient operations and deliver goals for NCPS practices. You will support NCPS Leaders and team members in a professional, confidential manner.

In this role, you will prepare letters, reports, spreadsheets, and presentations; coordinate meetings; maintain databases; handle travel pre-approvals and reimbursements; and provide exceptional service to clients and coworkers.

Qualifications

• 2–4 years administrative assistant or secretarial experience.
• Advanced proficiency with MS Office (Word, Excel, PowerPoint, Visio and Outlook).
• High school education or equivalent preferred.
• Ability to organize and interpret data for decision making.
• Ability to organize, manage and complete complex projects under tight deadlines.

Responsibilities

• Prepares letters, reports, spreadsheets, project plans and presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
• Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.
• Coordinates and follows-up on all initiatives and projects as assigned.
• Maintains and updates various databases, mailing lists, and directories of employees.
• Resolves administrative problems by analyzing information; identifying and communicating solutions.
• Verifies and submits orders for purchasing requests, IT requests, etc.
• Coordinate material and schedules to meet production deadlines and budget goals.
• Participates in projects and meetings, coordinating schedules, meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders, VIPs, guests, and other associates.
• Updates and maintains policies, guidelines, and documents within Policy Tech systems. Ensures documents are up to date and in compliance.
• Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame.
• Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.

Skills

Administrative experience

MS Office proficiency

Data organization

Documentation and reporting

Education

High school education or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Visio

MS Outlook

Job description

Nicklaushealth in New York state is seeking an experienced Administrative Assistant to ensure efficient operations and deliver goals for NCPS practices. You will support NCPS Leaders and team members in a professional, confidential manner.

In this role, you will prepare letters, reports, spreadsheets, and presentations; coordinate meetings; maintain databases; handle travel pre-approvals and reimbursements; and provide exceptional service to clients and coworkers.