Executive Office Program Support Specialist

US Department of Energy Headquarters; Anchorage (AK); On-site; USD 80,000 - 120,000; Full time

Job summary

US Department of Energy Headquarters is seeking a Program Support Specialist in the Arctic Energy Office. The role focuses on managing office logistics, complex scheduling, travel for staff, procurement activities, and conference coordination in compliance with federal regulations.

The position requires providing executive-level support, drafting communications, and producing visual outreach materials to communicate program initiatives.

Qualifications

• GS-12: Coordinating day-to-day administrative support functions (calendars, scheduling meetings, tracking action items) to support office operations.
• GS-12: Drafting written materials (correspondence, meeting summaries, briefings, newsletter articles) to share organizational information.
• GS-12: Preparing visual communication materials (slides, flyers, basic digital graphics) for internal or external audiences.
• GS-12: Assisting with procurement or purchasing activities (requisition documents, tracking basic supply and vendor expenses).
• GS-13: Coordinating executive-level office operations (schedules, property, records, meetings) to support organizational workflow.
• GS-13: Drafting written materials (reports, executive briefings, speeches, articles) for diverse internal and external audiences.
• GS-13: Creating visual outreach products (informational graphics, digital content, presentation materials) to communicate program initiatives.
• GS-13: Monitoring procurement actions and service contracts to ensure adherence to acquisition standards.
• “Experience” may include paid or unpaid work, including volunteer service; all qualifying experience is creditable.
• Resume may be limited to two pages; longer submissions will be trimmed for eligibility review.
• CTAP/ICTAP candidates must meet all requirements and be rated well-qualified to be considered.
• All qualifications and eligibility must be met by the closing date.

Skills

Coordination

Drafting materials

Visual communication

Procurement support

Job description

US Department of Energy Headquarters is seeking a Program Support Specialist in the Arctic Energy Office. The role focuses on managing office logistics, complex scheduling, travel for staff, procurement activities, and conference coordination in compliance with federal regulations.

The position requires providing executive-level support, drafting communications, and producing visual outreach materials to communicate program initiatives.