Executive Office & People Operations Manager

Windstar Cruises

Miami (FL)

On-site

USD 60,000 - 90,000

Full time

2 days ago

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Benefits offered by this job

Medical, Dental & Vision

HSA & FSA

401(k) with Company Match

Vacation, Sick Time and Holidays

Employee Discounts & Travel Deals

Education Assistance

Job summary

Windstar Cruises is seeking an Office Manager to ensure the smooth, safe, and welcoming operation of its corporate office in Miami. You will coordinate employees, leadership, vendors, visitors, and partners, handling facilities, admin tasks, onboarding, events, and process improvements.

The role includes executive support, travel logistics, vendor management, budgeting assistance, and cross-functional collaboration with HR. On-site five days a week with comprehensive benefits for full-time staff.

Qualifications

5+ years of executive administrative assistance experience.
Experience in travel and/or hospitality is a plus; customer focus required.

Responsibilities

Serve as receptionist and maintain an inviting, team-oriented office culture.
Monitor office access and maintain a safe, welcoming workplace.
Oversee day-to-day operations and establish safe, functional procedures.
Manage facilities initiatives including building relationships and vendor coordination.
Coordinate desk-booking, attendance reporting, and space utilization tools.
Manage vendor contracts, service standards, renewals, procurement, and sign-offs.
Maintain vendor contracts database and operational records.
Monitor supplies and assist budgeting for HR Admin and Admin ops.
Prepare expense reports and route for payment; support senior management meetings.
Provide executive visits support, VIP logistics, and on-site coordination.
Assist onboarding with HR and collaborate with shoreside HR team.
Perform other duties as assigned.