Manager of Onboard Operations

Xanterra; Miami (FL); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with Company Match

Education Assistance

Employee Discounts & Travel Deals

Vacation, Sick Time and paid Holidays

Job summary

Windstar Cruises is seeking a Manager of Onboard Operations to oversee operational support for the Hotel Department across the fleet, focusing on efficiency, guest satisfaction, and system enhancements.

The role leads housekeeping, guest services, administration, and inventory management, while steering process improvements, revenue optimization, and digital guest experiences via MXP, POS, ITV, and CRM platforms.

Qualifications

• Proven experience in a senior operational role within the cruise or hospitality industry.
• Strong track record in implementing process improvements and new technologies that enhance guest satisfaction and efficiency.
• Excellent communication, leadership, and problem-solving skills.
• Financial acumen with budgeting, forecasting, and financial oversight of hotel operations.
• Ability to travel internationally up to 25% of the time.

Responsibilities

• Lead and oversee day-to-day operations of Housekeeping, Administration (Pursers), Guest Services (Reception), and Hotel Inventory Management.
• Provide leadership and mentorship to onboard teams and corporate direct reports.
• Develop, support and implement SOPs and initiatives for onboard hotel operations.
• Oversee reporting, budgeting, and compliance across Hotel Operations departments.
• Lead integration and optimization of MXP, POS, ITV, and CRM systems.
• Drive revenue generation strategies across hotel departments and guest experience initiatives.

Skills

Guest experience management

Operational leadership

Process improvement

Financial management

Data analysis

International travel

Tools

MXP

POS

ITV

CRM

Job description

Overview

Awarded World’s Best Small Ship Cruise line, Windstar Cruises is known for intimate yacht style experience and unique voyages to the world’s best small ports and hidden harbors. Its three sailing yachts and four all-suite yachts carry just 148 to 342 guests and cruise around the world. Our mission is to imagine and deliver personalized and immersive experiences 180 degrees from ordinary. We enrich people’s perspective through inspired travel.

Our Mission: Enriching Lives Through Travel

Our Values: Guest Obsessed, Open and Inviting, Fun-Loving and Focused, Light-Hearted and Genuine, Casual Yet Polished, Safe and Responsible.

Job Summary

The Manager of Onboard Operations is responsible for overseeing the operational support for the Hotel Department and Hotel Department systems, with an emphasis on delivering and driving operational efficiencies. This role includes managing key departments such as housekeeping, guest services, administration and inventory management. The Manager will also spearhead initiatives for process improvement, and system enhancements, ensuring continuous innovation, revenue optimization, and superior guest satisfaction across the fleet.

Responsibilities

Leadership, Operational Management and Support

• Lead and oversee the day-to-day operations of Housekeeping, Administration (Pursers), Guest Services (Reception), and Hotel Inventory Management, ensuring alignment with company objectives and guest satisfaction goals.
• Provide leadership, support, and management to corporate direct reports, including the Corporate Purser, Corporate Housekeeper, and Corporate Hotel Controller.
• Develop, support, and implement standard operating procedures, new initiatives, and process enhancements for onboard Housekeeping, Pursers, Reception, and Hotel Inventory departments.
• Provide strategic direction and mentorship to onboard teams, fostering a high-performance culture while ensuring operational efficiency and financial success.
• Serve as the primary corporate support resource for Hotel General Managers regarding day-to-day administration, processes, and reporting.
• Oversee compliance with reporting requirements and operational processes across all Hotel Operations departments.
• Review existing operational processes and drive simplification, standardization, and efficiency improvements.
• Establish and monitor reporting mechanisms that enhance operational performance, optimize budgets, and improve efficiency.
• Maintain and update SOPs for holidays and region-specific operational processes.
• Manage the company’s printed materials, templates, and onboard collateral program.

Onboard Management Systems, Digital Guest Experience and Innovation

• Serve as the primary business owner for the MXP management platform, including guest journey, financial, point-of-sale, and inventory management modules.
• Lead the integration, implementation, and optimization of systems supporting hotel operations, ensuring seamless adoption and operational efficiency.
• Serve as the business owner for all Digital Guest Experience platforms, including interactive TV, mobile applications, internet services, and AI-enabled guest technologies.
• Establish and maintain standards and processes for content management across digital guest platforms.
• Partner with IT and Hotel Operations teams to identify and implement technologies that enhance the guest experience and operational performance.

Revenue Management

• Monitor the performance of all hotel revenue streams and ensure alignment with financial objectives.
• Develop and execute strategies to optimize revenue across hotel departments, including Laundry, Internet, Retail and Spa operations.
• Recommend and implement initiatives that drive incremental onboard revenue.

Cost and Inventory Management

• Oversee fiscal management of hotel operating expenses, including hotel supplies, uniforms, food, and beverage, ensuring effective cost control and budget compliance.
• Develop annual budgets and forecast updates for hotel operating expenses.
• Oversee hotel inventory management programs and ensure compliance with established controls.
• Collaborate with Hotel Purchasing and Logistics teams to optimize procurement, distribution, and inventory efficiencies.
• Plan, prioritize, and manage hotel department capital expenditure projects and requests.

Fiscal Oversight & Financial Performance

• Track and monitor the financial performance of hotel operations across the fleet, identifying trends and recommending corrective actions where needed.
• Maintain and oversee audit programs for onboard financial, cash-handling, and inventory control processes.
• Oversee voyage reporting processes and financial reporting related to hotel revenue and expenses.
• Collaborate with Finance to ensure compliance with onboard accounting policies, auditing standards, and budgeting processes.

Guest Experience & Feedback

• Maintain ownership of the end-to-end guest experience from embarkation through disembarkation.
• Serve as the business owner of the guest feedback and post-cruise survey program.
• Drive continuous improvement initiatives based on guest ratings, survey results, and direct feedback.
• Partner with senior leadership to improve guest satisfaction metrics through targeted action plans and service enhancement initiatives.

Charter, Groups and VIP Processes

• Collaborate with Commercial teams to establish, maintain, and improve processes supporting charters, groups, and VIP guests.
• Serve as the primary corporate resource supporting cross-functional teams with charter operations, group coordination, and special event planning.

Training & Development

• Review and collaborate with direct reports on training programs and manuals to ensure teams possess the skills and knowledge required to deliver exceptional guest experiences.
• Recommend and implement enhancements to SOPs and training programs that improve operational effectiveness and guest satisfaction.

Collaboration & Continuous Improvement

• Conduct periodic shipboard visits to ensure consistent execution of service standards and identify opportunities for operational improvement.
• Partner with shoreside departments to address operational needs, including the development and maintenance of onboard communication materials and guest collateral.

Qualifications

• Proven experience in a senior operational role within the cruise or hospitality industry, with a strong focus on guest experience, hotel management, fiscal controls, revenue generation strategies.
• Strong track record in implementing process improvements, new technologies, and systems that enhance guest satisfaction and operational efficiency.
• Excellent communication, leadership, and problem-solving skills.
• Financial acumen with experience in budgeting, forecasting, and financial oversight of hotel operations.
• Ability to analyze data, track performance, and implement data-driven solutions.
• Ability to travel internationally up to 25% of the time.

Key Competencies

• Strong project management skills
• Shipboard Software system ownership and governance experience (MXP, POS, ITV, CRM)
• Operational leadership and innovation
• Guest experience management
• Systems and process optimization
• Revenue management and strategy
• Cross-department collaboration
• Staff training and development
• Financial management and performance tracking
• Industry analysis and competitive positioning

Benefits

For full-time employees, Windstar offers a comprehensive benefits package including:

• Medical, Dental & Vision
• HSA & FSA
• Life & Disability
• Accident, Hospital & Critical Illness
• Pet Insurance
• Vacation, Sick Time and paid Holidays
• 401(k) with Company Match
• Employee Assistance Plan
• Education Assistance
• Employee Discounts & Travel Deals

EEO

Windstar is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.