Executive Office Operations Specialist

USA The Nature Conservancy; United States; On-site; USD 67,000 - 78,000; Full time

Job summary

The Nature Conservancy is seeking an Operations Program Specialist for the Office of the CEO to provide high-level administrative and operational support. The role focuses on scheduling, travel logistics, and coordinating important meetings and events with senior leaders, board members, and donors.

You will work closely with the Chief of Staff, maintain confidentiality, and ensure smooth day-to-day operations, while leveraging systems like BBCRM, Salesforce, Workday, and Asana to promote

Qualifications

• Bachelor’s degree and 2+ years related experience or equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

Responsibilities

• Calendar Management: Provide scheduling support for the Chief of Staff and other team members; book travel and support events; manage expense reports.
• Lead in-person meeting setup at the Arlington Office, greet guests, configure rooms, print briefings, arrange catering.
• Process and route incoming/outgoing physical mail.
• Draft routine replies on behalf of the CEO’s office.
• Manage CEO signature requests, including the auto-pen for contracts and letters.
• Provide light IT support for OCEO and other executives; log correspondence in BBCRM.
• Support OCEO-led events and projects; help navigate Workday, contracting, procurement, and document management processes.
• Serve as OCEO liaison with Arlington office management; take meeting notes when requested.
• Other responsibilities as needed.

Skills

Administrative coordination

Calendar management

Cross-team communication

Reporting & data interpretation

Business writing & proofreading

Discretion & confidentiality

Education

Bachelor’s degree

Tools

BBCRM

Salesforce

Workday

Asana

Job description

The Nature Conservancy is seeking an Operations Program Specialist for the Office of the CEO to provide high-level administrative and operational support. The role focuses on scheduling, travel logistics, and coordinating important meetings and events with senior leaders, board members, and donors.

You will work closely with the Chief of Staff, maintain confidentiality, and ensure smooth day-to-day operations, while leveraging systems like BBCRM, Salesforce, Workday, and Asana to promote