Executive Office Operations Manager

Swift Software; Culpeper (VA); On-site; USD 75,000 - 110,000; Full time

Job summary

Swift seeks an experienced Sr. Manager Assistant/Office Manager to support site management and department leaders. You will handle daily operations, schedule meetings, coordinate travel, and manage events, ensuring efficient and elevated administrative support across the site.

You will review access requests, coordinate with vendors, and prepare materials for reports. Strong organizational skills and discretion are essential for success in a fast-paced environment.

Qualifications

• 5+ years of progressive experience in office management or executive support for senior leaders in a fast-paced environment.
• Experience managing complex calendars, multiple priorities, meeting logistics, and travel across time zones.
• Proven ability to coordinate site operations, events, vendors, catering, and facilities while managing budgets.
• Experience with enterprise systems such as Workday, ServiceNow, and SAP Concur, and handling confidential information.

Responsibilities

• Manage site administrative responsibilities and coordinate meetings, travel, and events.
• Review Visitor Access Forms in ServiceNow and approve requests as the Site Manager’s delegate.
• Plan logistics for team meetings, off-sites, and customer visits; coordinate with vendors and other locations.
• Arrange travel for supported managers, initiate travel requests, and process expense reports.
• Prepare materials for reports and meetings; attend meetings and record minutes as required.
• Maintain Outlook calendars and on-call calendars; support special projects and cover for team members.

Skills

Office management

Executive support

Calendar management

Travel planning

Budget tracking

Tools

Workday

ServiceNow

SAP Concur

Job description

Swift seeks an experienced Sr. Manager Assistant/Office Manager to support site management and department leaders. You will handle daily operations, schedule meetings, coordinate travel, and manage events, ensuring efficient and elevated administrative support across the site.

You will review access requests, coordinate with vendors, and prepare materials for reports. Strong organizational skills and discretion are essential for success in a fast-paced environment.