Executive Office & Operations Manager

Vertiv Group Corporation; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Vertiv seeks an Office Manager / Executive Assistant to oversee daily administrative operations in the warehouse office and provide high-level support to site leadership. The role bridges warehouse operations with corporate functions, vendors, customers, and staff, requiring strong organization and multitasking in a fast-paced setting.

The ideal candidate has 3+ years in office management or executive administration, excels in MS Office, and maintains confidentiality in a dynamic distribution

Qualifications

• High school diploma or equivalent required.
• 3+ years of experience in office management, executive administration, or warehouse administration.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience in warehouse, distribution, manufacturing, or logistics environment preferred.

Responsibilities

• Provide comprehensive administrative support to Warehouse Director, Vice President, and Site Leadership Team.
• Manage calendars, schedules, appointments, and meeting coordination.
• Prepare reports, presentations, correspondence, and operational summaries.
• Coordinate travel arrangements, expense reports, and executive communications.
• Maintain confidential business and employee information.
• Oversee daily office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Ensure accurate filing and record-keeping systems for operational and compliance documents.
• Coordinate office maintenance and facility-related requests.
• Support budget tracking, invoice processing, and expense management.
• Coordinate employee engagement events, training sessions, and recognition programs.
• Assist with timekeeping, payroll submissions, and employee communications.
• Ensure compliance with company policies and labor regulations.
• Serve as a primary point of contact for visitors, vendors, and internal stakeholders.
• Coordinate meetings, town halls, and operational reviews.
• Prepare meeting agendas, take minutes, and track action items.
• Foster effective communication between warehouse operations and corporate departments.

Skills

Organizational skills

Time management

Communication

Confidentiality

Microsoft Office proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

Vertiv seeks an Office Manager / Executive Assistant to oversee daily administrative operations in the warehouse office and provide high-level support to site leadership. The role bridges warehouse operations with corporate functions, vendors, customers, and staff, requiring strong organization and multitasking in a fast-paced setting.

The ideal candidate has 3+ years in office management or executive administration, excels in MS Office, and maintains confidentiality in a dynamic distribution