Executive & Office Operations Coordinator

Gibson Energy ULC; Houston (TX); On-site; USD 34,000 - 55,000; Part time

Job summary

Gibson Energy Inc. in Houston seeks a Corporate Administrative Coordinator to manage day-to-day operations for the Houston office and provide executive support to senior leadership.

The role spans office management, event planning, travel coordination, budget administration, and enhancing the employee experience. The ideal candidate is highly organized, proactive, and able to handle competing priorities in a fast-paced, visible environment. This is a 6-month contract, part-time, in-office.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Management, Communications, Hospitality, or related field preferred; equivalent relevant experience will be considered.
• 3–5 years of progressively responsible experience in executive support, office management, corporate administration, or a related field.
• Prior experience supporting senior executives in a corporate environment strongly preferred.
• Experience in the energy, midstream, infrastructure, industrial, or legal sectors, or other publicly traded company environment preferred.
• Demonstrated experience coordinating complex executive travel, meetings, and corporate events.

Responsibilities

• Provide administrative support to senior leaders, helping manage priorities, schedules, and key business activities.
• Coordinate meetings, travel arrangements, and executive engagements across multiple locations and time zones.
• Manage executive expenses and support confidential business initiatives.
• Anticipate needs, solve problems proactively, and ensure leaders are equipped for success.
• Serve as the primary point of contact for the Houston office and help maintain a professional, welcoming workplace environment.
• Coordinate workspace setup, employee and visitor access, parking, office services, and general office administration.
• Partner with building management and service providers to support office operations and facilities needs.
• Oversee office supplies, mail distribution, kitchen services, and workplace resources.
• Plan and execute internal and external events that enhance employee engagement and showcase Gibson’s culture and brand.
• Coordinate event logistics including venues, vendors, catering, transportation, accommodations, and budgets.
• Partner with leaders and teams across Canada and the United States to deliver successful events and experiences.
• Coordinate travel arrangements for leadership and employees as required.
• Support travel, event, and promotional budgets through expense tracking, reporting, and invoice processing.
• Work closely with vendors and internal stakeholders to ensure accurate and timely payment processing.
• Support workplace onboarding activities, including workspace preparation and employee logistics.
• Partner with Human Resources and Information Technology to help employees access the tools and resources they need to succeed.
• Assist with workplace technology coordination and employee support inquiries.

Skills

Executive support

Office management

Event planning

Travel coordination

Budget administration

Employee experience

Microsoft Office

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft Office

Expense management systems

Job description

Gibson Energy Inc. in Houston seeks a Corporate Administrative Coordinator to manage day-to-day operations for the Houston office and provide executive support to senior leadership.

The role spans office management, event planning, travel coordination, budget administration, and enhancing the employee experience. The ideal candidate is highly organized, proactive, and able to handle competing priorities in a fast-paced, visible environment. This is a 6-month contract, part-time, in-office.