Senior Office Manager - On-Site NYC Ops & Exec Support

West-Side-Federation-For-Senior-and-Supportive-Housing-; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) retirement savings

Flexible Spending Accounts (FSA)

Life & Disability

Employee Assistance Program (EAP)

Commuter benefits

Job summary

West Side Federation for Senior and Supportive Housing, Inc. is seeking a Senior Office Manager to oversee daily administrative operations at our two NYC locations. The role supports the CEO/COO, manages calendars, and coordinates board activities.

The position requires strong organization, discretion, and a proactive approach in a nonprofit setting. Full‑time, on‑site with competitive benefits and growth opportunities.

Qualifications

• Minimum of 5 years of office administration or office management experience.
• Associate’s or Bachelor’s degree preferred; equivalent professional experience considered.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.

Responsibilities

• Oversee daily operations of the central administrative offices in two locations.
• Maintain office systems, procedures, and administrative workflows.
• Manage office supply inventory, vendor relationships, and equipment maintenance.
• Coordinate mail distribution, courier services, and document management systems.
• Coordinate with building management, vendors, and service providers to address office needs.
• Assist with scheduling shared conference spaces and office resources.
• Identify and resolve office operational issues promptly.
• Manage voicemail and general email inboxes; forward messages as needed.
• Handle other administrative tasks as required.
• Provide high‑level executive support to the CEO and COO.

Skills

Organizational skills

Communication skills

Confidentiality

Professionalism

Multitasking

Problem solving

Microsoft Office

Office management tools

Nonprofit experience

Diversity & fast-paced environment

Education

Associate or Bachelor’s degree preferred

Equivalent professional experience considered

Tools

Microsoft Office Suite

Office management software

Job description

West Side Federation for Senior and Supportive Housing, Inc. is seeking a Senior Office Manager to oversee daily administrative operations at our two NYC locations. The role supports the CEO/COO, manages calendars, and coordinates board activities.

The position requires strong organization, discretion, and a proactive approach in a nonprofit setting. Full‑time, on‑site with competitive benefits and growth opportunities.