Executive Office Liaison & Administrative Support

CCC; Chicago (IL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Excellent health benefits

403(b) & 457(b) plans

SURS Retirement Plan

Generous vacation, holidays, personal,

Job summary

Malcolm X College is seeking an Executive Office Support Liaison to provide confidential administrative support to executive-level administrators, including the President and Vice-President. The role requires discretion, professional communication, calendar management, front desk coverage, and handling sensitive information in a fast-paced environment.

Qualifications include an associate’s degree (bachelor’s preferred), three years of administrative experience, proficiency with Outlook and

Qualifications

• Associate’s degree required; Bachelor’s preferred.
• Three years of experience in administrative support.
• Experience supporting executive functions strongly preferred.
• Proficient in Outlook and Microsoft Office.
• Excellent interpersonal, written and verbal communication skills.
• Ability to compose correspondence and manage confidential information.
• Strong organizational and time-management skills.
• English and Spanish bilingual preferred.

Responsibilities

• Provides confidential administrative support for executive-level administrators.
• Manages front desk coverage and handles inquiries from visitors, staff, and public officials.
• Coordinates calendars, schedules meetings, and prepares materials.

Skills

Outlook proficiency

Microsoft Office

Interpersonal skills

Communication skills

Bilingual English/Spanish

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Malcolm X College is seeking an Executive Office Support Liaison to provide confidential administrative support to executive-level administrators, including the President and Vice-President. The role requires discretion, professional communication, calendar management, front desk coverage, and handling sensitive information in a fast-paced environment.

Qualifications include an associate’s degree (bachelor’s preferred), three years of administrative experience, proficiency with Outlook and