Executive Office & Facilities Coordinator

Quanta Infrastructure Solutions Group; Houston (TX); Presencial; USD 40.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive Compensation

Holiday Pay

PTO

Comprehensive Health Coverage

401(k) Retirement Plan

Education Reimbursement

Descripción de la vacante

Quanta Services, Inc. is seeking an Office Coordinator to provide direct support to the QISG team in daily operations and administrative duties. This role includes organizing documentation, memos, records, presentations, and coordinating travel and meetings for senior leadership.

The position also involves maintaining office supplies, onboarding/offboarding tasks, safety compliance, and acting as a point of contact for facilities. Strong communication and organizational skills are essential.

Formación

• High school diploma, or equivalent.
• 1 year of work experience in an administrative/office coordinator role.
• Bachelor's degree in business administration, communications, or a related field preferred.
• 2-3 years of work experience in an administrative/office coordinator role.

Responsabilidades

• Retrieves and distributes information from records, email, faxes, minutes, and related documents; prepares written summaries.
• Reads and analyzes incoming memos, submissions, and reports to determine significance and plan distribution.
• Responds to and resolves administrative, office and facilities inquiries and questions.
• Drafts reports, memos, letters, and other documents related to Internal Operations using MS Office, Visio, etc.
• Collaborates with departments to draft Internal Operations-related presentations, ensuring materials are complete and reviewed.
• Coordinates and schedules travel, meetings, interviews, and appointments for VP of Global Supply Chain or other QISG Senior Leaders.
• Coordinates meetings for Internal Operations – internal and with external customers.
• Maintains office supplies inventory and orders replenishments; tracks receipts.
• Supports onboarding and offboarding, office moves, and safety/compliance tasks.
• Acts as fire warden and liaison with vendors/building management for facilities.
• Manages QR Code system for office replenishment and requests.
• Ensures Internal Operations items are invoiced/expensed and paid on time.
• Backups: visitor badge tracking and orientations on safety.

Conocimientos

Self-starter

Attention to detail

Communication skills

Interpersonal skills

Educación

High school diploma

Bachelor's degree in business administration, communications, or related field

Herramientas

MS Office

Descripción del empleo

Quanta Services, Inc. is seeking an Office Coordinator to provide direct support to the QISG team in daily operations and administrative duties. This role includes organizing documentation, memos, records, presentations, and coordinating travel and meetings for senior leadership.

The position also involves maintaining office supplies, onboarding/offboarding tasks, safety compliance, and acting as a point of contact for facilities. Strong communication and organizational skills are essential.