Executive Office Director: Strategy, Ops & Growth

humecenter; Concord (CA); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous PTO and paid holidays

Ongoing professional development and培训

Job summary

Portia Bell Hume Behavioral Health and Training Center seeks a Director to act as Integrator for the Executive Office, overseeing administrative and operational functions to free the CEO and CCMH to focus on mission, clinical vision, and growth.

You will supervise the Office Manager and staff, develop playbooks, track QA actions, and coordinate with CFO and Contracts on high-priority agreements and compliance milestones.

Qualifications

• Bachelor's degree in Business, Healthcare, Public, Behavioral Health Administration, Organizational Development, or related field.
• 4-8 years in executive operations, project management, or organizational leadership.
• Proven experience supporting C-suite or senior leadership teams.
• Strong skills in organization, communication, and cross-functional coordination.
• Proficiency with Microsoft 365, Google Workspace, and project/work management platforms.
• Comfort leveraging AI tools to improve operational efficiency and administrative workflows.

Responsibilities

• Own the weekly Executive Team meeting cycle: agendas, facilitation, documentation, and action-item follow‑through.
• Facilitate weekly tactical meetings with VPs and Senior Leaders to drive operational alignment.
• Support the CEO and Board Secretary on board logistics, materials, and records.
• Coordinate the CEO's participation in monthly Senior Leadership Team meetings and the Professional Leadership Group.
• Partner with the Corporate Office Manager to streamline executive calendar management and scheduling.
• Lead project management for new proposals, growth initiatives, and strategic projects.
• Oversee administrative staff supporting Research & Development—ensuring grant timelines and deliverables stay on track.
• Serve as liaison between the Executive Office, CFO, and Contracts to advance high-priority agreements and compliance milestones.
• Directly supervise the Office Manager and staff; foster a collaborative team culture.
• Build and maintain operational playbooks and procedures for the Executive Office.
• Manage the organization's Master Matrix—tracking QA corrective actions and executive updates.
• Serve as coordination point for workplace concerns requiring executive/HR escalation.
• Uphold the 24-Hour Rule for meeting materials.

Skills

Leadership experience

Cross-functional coordination

Communication skills

Executive support

Education

Bachelor's degree in Business or related field

Master's degree (preferred)

Tools

Microsoft 365

Google Workspace

Project management platforms

Job description

Portia Bell Hume Behavioral Health and Training Center seeks a Director to act as Integrator for the Executive Office, overseeing administrative and operational functions to free the CEO and CCMH to focus on mission, clinical vision, and growth.

You will supervise the Office Manager and staff, develop playbooks, track QA actions, and coordinate with CFO and Contracts on high-priority agreements and compliance milestones.