Executive Office & Board Governance Coordinator

The Harris Center for Mental Health and IDD; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Retirement plan with company matching

Paid time off

Cell phone discounts

Tickets at Work benefits

Headspace subscription

Employee Assistance Program

Student loan forgiveness

Job summary

The Harris Center for Mental Health and IDD is seeking an experienced Executive Office Administrator to provide high-level administrative, operational, and strategic support to the CEO and Executive Office in a fast-paced public-sector healthcare environment.

Responsibilities include managing the CEO’s calendar, coordinating executive operations, preparing briefing materials, and drafting confidential communications while serving as a liaison with Board members, agencies, and partners.

Qualifications

• Bachelor’s degree required.
• 5–7 years of executive support experience.
• Experience supporting a CEO or board preferred.
• Proficient with MS Office, SharePoint, and Teams.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative, operational, and strategic support to the CEO and Executive Office.
• Manage the CEO’s calendar, meetings, and travel arrangements to align with priorities.
• Coordinate executive office operations, meetings, materials, and follow-up.
• Prepare briefing materials, agendas, presentations, and background documentation.
• Draft, edit, and proofread executive correspondence and reports.
• Serve as liaison between the Executive Office and internal/external stakeholders.
• Develop tracking tools, dashboards, and summaries for executive decision making.
• Maintain organized systems for confidential files and records.

Skills

Executive Support

Calendar Management

Communication Skills

Confidentiality

Administrative Procedures

Education

Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

The Harris Center for Mental Health and IDD is seeking an experienced Executive Office Administrator to provide high-level administrative, operational, and strategic support to the CEO and Executive Office in a fast-paced public-sector healthcare environment.

Responsibilities include managing the CEO’s calendar, coordinating executive operations, preparing briefing materials, and drafting confidential communications while serving as a liaison with Board members, agencies, and partners.