Executive Office Coordinator

Hawthorne Lane

Washington (District of Columbia)

On-site

USD 70,000 - 80,000

Full time

14 days+

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Benefits offered by this job

Metro-accessible office

Engaging office space

Job summary

A prominent think tank in Washington, DC is seeking an Executive Office Coordinator to support senior leadership. This role includes managing schedules, preparing materials for meetings, and overseeing travel arrangements. Candidates should have at least 1-2 years of administrative experience and a Bachelor's Degree with a minimum GPA of 3.5. Join a dynamic environment focused on public policy and organizational goals.

Qualifications

At least 1-2 years of direct scheduling and administrative experience.
Experience on Capitol Hill preferred.
Minimum 3.5 GPA required.

Responsibilities

Orchestrate a busy and complex schedule for senior leadership.
Prepare meeting materials and conduct research.
Manage all domestic travel arrangements.
Handle expense reports and maintain an organized desk.
Assist with day-to-day administrative functions.
Communicate with internal contacts to update leadership.
Provide assistance on special projects.

Skills

Administrative skills

Scheduling

Communication

Customer service

Tactical planning

Education

Bachelor's Degree

Job description

This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

Do you have an interest in public policy, previous Hill scheduling experience or donor management/fundraising experience? As the Executive Office Coordinator, your daily functions involve administrative, scheduling, and organization needs for senior leadership at this DC think tank. You will be the admin backbone for your team and make sure deadlines are met, materials are prepared for meetings and conferences, travel is booked seamlessly, and leadership is supported in projects and tasks to further this think tank’s mission.

Key Responsibilities:

Orchestrate a busy and highly complex schedule for senior leadership, planning and executing calendaring functions for virtual and in-person meetings and events.
Prepare meeting materials, conduct research on key players in advance and assist in prioritizing senior leadership time and efforts to maximize efficiencies.
Manage and plan all domestic travel arrangements. Provide detailed agendas, back-up plans and itinerary necessities.
Handle expense reports, financial tracking needs, and maintain an organized paper and electronic desk.
Assist with day-to-day administrative functions, such as managing incoming and outgoing communication, and drafting and editing documents, memos and slide decks.
Communicate with internal contacts, updating leadership on deadlines, projects and agendas.
Provide extended assistance on special projects.

Why You’ll Love Working Here:

Highly driven and scholarly environment filled with passionate and like-minded individuals.
Metro-accessible office location and a beautiful, engaging office space.

What We’re Looking For:

Experienced. You have at least one-to-two years of direct scheduling and administrative experience. Candidates with experience on Capitol Hill are encouraged to apply. Bachelor’s Degree and minimum 3.5 GPA required.
Customer-service oriented. Attentive to the needs of internal and external clients. Willing to go above and beyond to support your team.
Tactical. You are strategic when it comes to scheduling and forward thinking.
Observant. You adapt to the changing needs of a leadership team and pivot priorities easily.
Self-motivated. You can work independently and enjoy creating strong relationships with others.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Seniority level