Executive Office Coordinator

Talentoma; Ohio; Remote; USD 89,000 - 96,000; Full time

Job summary

Talentoma in the United States is seeking a fully remote Associate to support leaders guiding policyholder service and premium operations. You will review calendars, organize meetings, and prepare materials, closing with follow-ups and a next-day briefing.

This remote, full-time role requires clear writing, trusted judgment with confidential information, and strong coordination with agencies, carriers, and operations teams.

Qualifications

• Experience supporting leaders, office operations, or complex scheduling.
• Skilled with executive calendars, meeting logistics, and follow-through.
• Familiarity with Google Workspace, Outlook, and videoconferencing tools.
• Clear writing for agendas, summaries, and sensitive correspondence.
• Sound judgment with confidential information and changing requests.
• Comfort partnering remotely with agencies, carriers, and operations teams.
• Remote-first collaboration with distributed operations partners.
• Flexible scheduling aligned to leadership coverage needs.
• Professional development resources for coordination practice.
• Cross-functional exposure to policy and premium workflows.

Responsibilities

• Manage calendars, virtual meetings, and priorities for senior leaders.
• Prepare agendas, briefing packets, and notes for operating reviews.
• Track commitments from carrier, agency, and policy-service discussions.
• Coordinate confidential approvals and signature-ready correspondence.
• Maintain action logs and surface premium-operation deadlines.

Skills

Experience supporting leaders

Office operations

Complex scheduling

Executive calendars

Meeting logistics

Follow-through

Google Workspace

Outlook

Video conferencing tools

Clear writing

Confidential information handling

Remote collaboration

Flexible scheduling

Coordination practice

Policy and premium workflows

Tools

Google Workspace

Outlook

Video conferencing tools

Job description

Monthly Pay: $8,000 - $8,600 USD per month

Summary:

In the first hour, review executive calendars, carrier updates, and policy-service priorities. Midday, organize meetings and decision materials; close with follow-ups and a next-day brief. This fully remote, full-time Associate role supports leaders guiding policyholder service and premium operations.

Job Responsibilities:

• Manage calendars, virtual meetings, and priorities for senior leaders.
• Prepare agendas, briefing packets, and notes for operating reviews.
• Track commitments from carrier, agency, and policy-service discussions.
• Coordinate confidential approvals and signature-ready correspondence.
• Maintain action logs and surface premium-operation deadlines.

Qualifications:

• Experience supporting leaders, office operations, or complex scheduling.
• Skilled with executive calendars, meeting logistics, and follow-through.
• Familiarity with Google Workspace, Outlook, and videoconferencing tools.
• Clear writing for agendas, summaries, and sensitive correspondence.
• Sound judgment with confidential information and changing requests.
• Comfort partnering remotely with agencies, carriers, and operations teams.
• Remote-first collaboration with distributed operations partners.
• Flexible scheduling aligned to leadership coverage needs.
• Professional development resources for coordination practice.
• Cross-functional exposure to policy and premium workflows.