Executive Office & Board Relations Manager

Catholic Charities of Baltimore; Maryland; Hybrid; USD 73,000 - 82,000; Full time

Benefits offered by this job

Health/Dental/Vision

403(b) Retirement Plan

Tuition Advancement

Paid Parental Leave

Job summary

Catholic Charities of Baltimore seeks an Executive Office Manager to report to the Executive Director and support the executive leadership team. The role blends advanced project management with professional, discreet executive assistance to strengthen relationships with the Board of Trustees and other stakeholders.

Key duties include planning board meetings and retreats, onboarding board members, and coordinating engagement with donors, funders, volunteers, and partners.

Qualifications

• Bachelor’s degree in business administration, communications, nonprofit management, or a related field.
• Three (3) years working as an Executive Assistant or with equivalent responsibilities with senior-level executives.
• Demonstrated experience supporting senior-level leaders; exercising sound judgment and discretion; coordinating events, facilities, calendars, and schedules.

Responsibilities

• Provide executive assistant support to the Executive Director and Chief Operating Officer, including calendar management, expense reporting, calls, and meeting logistics.
• Plan and coordinate board meetings, retreats, and committee meetings, including agenda development, materials, logistics, and minutes.
• Ensure timely distribution of board materials and updates by updating meeting and member management software; onboard/train Board Members on the software and staff on the system.
• Coordinate engagement with donors and stakeholders; schedule client meetings; ensure appropriate follow-up on asks, gifts, etc.
• Create agendas and record/minute meetings to document decisions and follow-ups; support internal and external meetings.

Skills

Strategic thinking

Communication skills

Discretion & integrity

Executive support

Education

Bachelor’s degree in business administration, communications, nonprofit management, or related field

Tools

Word

Excel

PowerPoint

Outlook

Teams

OneDrive

Job description

Catholic Charities of Baltimore seeks an Executive Office Manager to report to the Executive Director and support the executive leadership team. The role blends advanced project management with professional, discreet executive assistance to strengthen relationships with the Board of Trustees and other stakeholders.

Key duties include planning board meetings and retreats, onboarding board members, and coordinating engagement with donors, funders, volunteers, and partners.