Executive Office Assistant to CEO: Strategic Admin Partner

Boys And Girls Homes Of NC; Lake Waccamaw (NC); On-site; USD 45,000 - 52,000; Full time

Job summary

Boys And Girls Homes Of NC in Lake Waccamaw, NC seeks an Executive Office Assistant to CEO to manage daily operations of the executive office, maintain calendar and correspondence, and support board meetings.

The role requires a two-year business degree (Bachelor's preferred), 3+ years secretarial experience, strong computer and filing skills, confidentiality, and the ability to handle multiple projects while maintaining professionalism. Valid driver’s license and insurance are required.

Qualifications

• A two-year associates business degree. Four Year degree preferred.
• At least three (3) years successful work experience in a secretarial position or equivalent.
• Experience with word processing and spreadsheets; computer literate; knowledge of filing and general office procedures.
• Ability to communicate positively and well with others; handle multiple projects and duties while maintaining high levels of confidentiality.
• Valid driver’s license and proof of insurance.

Responsibilities

• Responsible for the daily operations of the Executive Office.
• Maintain CEO’s correspondence, calendar & meeting management, and communication.
• Serve on the backup switchboard/front desk team.
• Responsible for correspondence, agendas and minutes for board and sub-committee meetings.
• Prepare agendas and minutes for the Executive Leadership Team and other meetings as directed by the CEO.
• Support the CEO with developing effective communication within the organization.
• Assist the CEO and the Chief Safety Officer as needed with maintaining accreditation standards.
• Open office at 8:00 a.m. Monday through Friday; close office at 5:00 p.m.
• Maintain accurate and up-to-date files on correspondence and necessary projects.
• Handle all incoming and outgoing telephone calls related to the CEO.
• Prepare and assemble materials for the Executive Committee and Board of Trustees meetings as requested by the CEO.
• Act as recording secretary for Executive Committee meetings, Board of Trustees meetings or other committees as needed.
• Assist with acknowledgment of gifts requiring the CEO’s personal attention.
• Send flowers or recognitions to employees or donors as directed.
• Assist with design/publication of materials for Boys and Girls Homes.
• Assist the CEO with coordination of special projects.
• Other related duties as assigned by the CEO.

Skills

Secretarial experience

Word processing

Spreadsheet proficiency

Computer literacy

Communication skills

Multitasking

Confidentiality

Driver's license

Education

Associate degree

Bachelor's degree preferred

Tools

Word processing software

Spreadsheet software

Job description

Boys And Girls Homes Of NC in Lake Waccamaw, NC seeks an Executive Office Assistant to CEO to manage daily operations of the executive office, maintain calendar and correspondence, and support board meetings.

The role requires a two-year business degree (Bachelor's preferred), 3+ years secretarial experience, strong computer and filing skills, confidentiality, and the ability to handle multiple projects while maintaining professionalism. Valid driver’s license and insurance are required.