Executive Office Assistant – Confidential Support

CSU; Fullerton (CA); On-site; USD 39,238 - 44,640; Full time

Benefits offered by this job

Health plans

Dental and Vision coverage

Retirement plan through CalPERS

Tuition waiver for employees anddepend

FlexCash

Employee Assistance Programs

15 paid holidays

Job summary

California State University, Fullerton is seeking an Administrative Office Assistant to provide confidential, high-level administrative support to the President’s Office and assist with day-to-day operations while delivering exceptional customer service to students, staff, and visitors.

The role requires strong organizational and communication skills, attention to detail, and the ability to handle sensitive information in a professional and collaborative manner. A background check is required.

Qualifications

• High School diploma or equivalent and at least one year of general office experience.
• Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation.
• Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic.
• Possession of basic typing and keyboard skills.
• Ability to provide work direction, train, and provide guidance to other employees.
• Ability to make recommendations on employee staffing issues.
• Ability to coordinate events and special projects.
• A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

Responsibilities

• The Administrative Office Assistant provides confidential, high-level administrative and office support to the President’s Office.
• This position plays an essential role in supporting the efficient day-to-day operations of the office while providing exceptional customer service to students, employees, campus partners, visitors, and members of the public.
• As the first point of contact for the President’s Office, the Administrative Assistant welcomes visitors, responds to inquiries, and directs individuals to the appropriate resources with professionalism, discretion, and care.
• The position is responsible for managing correspondence, maintaining confidential records, coordinating schedules, and meeting logistics, supporting events and hospitality, and processing purchasing, travel-related activities, and reconciliations.
• The Administrative Assistant exercises sound judgment and discretion in handling sensitive and confidential information and applies campus and CSU policies, procedures, and protocols to support executive-level operations.
• Success in this role requires strong organizational and communication skills, attention to detail, adaptability, sound judgment, and a collaborative, service-oriented approach to supporting the President’s Office and advancing the mission of the University.
• Other duties as assigned.

Skills

Customer service

Organizational skills

Communication skills

Basic math

Typing

Leadership

Education

High School diploma or equivalent

Tools

MS Office

Job description

California State University, Fullerton is seeking an Administrative Office Assistant to provide confidential, high-level administrative support to the President’s Office and assist with day-to-day operations while delivering exceptional customer service to students, staff, and visitors.

The role requires strong organizational and communication skills, attention to detail, and the ability to handle sensitive information in a professional and collaborative manner. A background check is required.