Office Coordinator (Confidential Office Support II), Presidents Office

CSUSB Latino Alumni Chapter; San Bernardino (CA); On-site; USD 41,135 - 53,556; Full time

Benefits offered by this job

Medical, dental, and vision plans

California Public Employees Retirement System (CalPERS)

Sick and vacation time

15 paid holidays

Fee waiver education program

Job summary

The CSUSB Latino Alumni Chapter is seeking an Office Coordinator to provide essential support to the President's Office. Responsibilities include coordinating budget transactions, managing executive meetings, and preparing briefing materials.

The ideal candidate should possess a Bachelor’s degree, demonstrate confidentiality, effective communication skills, and strong problem-solving abilities. Benefits include medical plans and a competitive salary range of $3,686 - $4,799 monthly.

Qualifications

• Proven skills in applying judgment and problem-solving.
• Strong ability to communicate effectively and listen.
• Experience in handling sensitive and confidential information.

Responsibilities

• Coordinate the President's Office budget and financial transactions.
• Schedule and manage executive-level meetings and events.
• Prepare and organize briefing folders for meetings.
• Provide varied administrative support and perform tasks as needed.

Skills

Budget coordination

Event logistics

Confidentiality

Effective communication

Education

Bachelor’s degree or equivalent experience

Job description

Job Summary

The Office Coordinator provides support to the President and the President’s Office by coordinating the budget and financial transactions, and providing administrative support. The position coordinates executive office activities including budget support, meeting and event logistics, briefing materials, and executive communications while regularly handling sensitive and confidential information related to personnel matters, investigations, and issues that may affect collective bargaining unit positions and negotiations.

Responsibilities

• Budget & Finance Coordination: Under the General Direction of the Deputy Chief of Staff, provide confidential office coordination of the President’s Office budget, process reimbursements/payments for President Office staff, ensure appropriate funding, create and maintain expense reports, act as primary contact for procurement contracts, enter travel requests and expense reports on CSUSB Concur Travel System, and attend training as needed to maintain compliance.
• Meeting and Event Logistics Coordination: Coordinate executive-level meetings and events, determine logistical requirements including scheduling, venue arrangements, hospitality, technical support, invitations, RSVP management, parking coordination, and guest accommodations, and communicate with stakeholders to ensure events reflect office priorities.
• Briefing Folders: Prepare briefing folders for standard/routine meetings, summarize and provide supplemental information for President, research and analyze sensitive information, and collaborate with other divisions to collect relevant information.
• Other Confidential Support: Research university policy, assist with department events and committees, review and distribute department correspondence, serve as backup support to the student assistants, communicate with clients, attend meetings, take notes, follow up on requests, and perform varied administrative tasks and projects.

Minimum Qualifications

Bachelor’s degree and directly related experience, or an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the position.

Required Qualifications

Incumbents at this level work independently, possessing skills and knowledge gained through education, training, and progressive work experience, demonstrating competence in applying judgment, problem solving, developing solutions, and using effective communication and listening skills.

License / Certification

Valid CA Driver's License.

Compensation and Benefits

Salary range: $3,686 - $4,799 monthly.

Benefits include medical, dental and vision plans, California Public Employees Retirement System (CalPERS), sick and vacation time, 15 paid holidays a year, and fee waiver education program.

Position Information

Work status: Full-time / Non-Exempt / Probationary

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am – 5:30 pm), some evenings/weekends.

Equal Employment Opportunity

California State University, San Bernardino is a proud Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, sex, gender identity, sexual orientation, disability, or any other status protected by applicable law. This position adheres to CSU policies against discrimination, harassment, and violence.

Closing Statement

We provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring accommodations during the application or hiring process should contact CSUSB Benefits at [e-mail].