Executive & Office Assistant

Studio 616; Sioux Falls (SD); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off (PTO)

Discretionary bonus opportunities

Job summary

Studio 616, a South Dakota-based architecture and interior design firm, seeks an Executive & Office Assistant to provide administrative and operational support. You will help manage scheduling, organize project documents, coordinate meetings, events, and travel, and assist with marketing initiatives while maintaining confidentiality and proactive initiative.

You’ll work closely with ownership and the team in a fast-paced, flexible environment that values resourcefulness and professionalism.

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or similar tools; willingness to learn new software.
• Strong organizational and time-management skills; ability to anticipate needs and work independently.

Responsibilities

• Serve as first point of contact for visitors, clients, and calls.
• Manage general office communications (email, mail, deliveries).
• Maintain organized, welcoming office environment.
• Scan, file, digitize, and organize documents.
• Order and maintain office supplies and equipment.
• Assist with scheduling meetings and coordinating office events.
• Support data entry and day-to-day administrative tasks.
• Identify opportunities to improve office workflows.
• Support ownership with calendar management and travel arrangements.
• Coordinate personal appointments and travel; assist with personal projects.
• Maintain confidentiality and exercise discretion when handling information.
• Assist with marketing and creative projects as needed.

Job description

Studio 616 is a South Dakota-based architecture and interior design firm serving commercial and residential clients. Our team partners with business owners, developers, contractors, professional service providers, and homeowners to create inspiring, functional spaces tailored to their needs. We're a small, close-knit team that values creativity, organization, and flexibility.

Role Description

This is an opportunity for someone who loves organization, enjoys variety, and takes pride in making things happen behind the scenes. The Executive & Office Assistant will provide administrative and operational support to Studio 616 while also helping the firm's ownership manage professional and personal scheduling, coordination, and occasional errands.

No two days will look exactly alike. One day might involve managing office communications, organizing project documents, and preparing for client meetings. Another might include coordinating appointments, managing calendars, helping plan an event, or assisting with marketing initiatives.

This position will work closely with Studio 616's ownership and team. We're looking for someone who is resourceful, detail-oriented, trustworthy, and comfortable anticipating needs and taking initiative.

Responsibilities

• Serve as the first point of contact for visitors, clients, and incoming phone calls.
• Manage general office communications, including email, mail, and deliveries.
• Maintain an organized, welcoming, and professional office environment.
• Scan, file, digitize, and organize business and project documents.
• Order and maintain office supplies, materials, and equipment.
• Assist with scheduling meetings, preparing meeting spaces, and coordinating office events.
• Support general administrative processes, data entry, document preparation, and other day-to-day business needs.
• Help identify opportunities to improve office organization and administrative workflows.
• Support firm ownership with professional and personal calendar management, scheduling, appointments, reminders, and general coordination.
• Coordinate personal appointments, reservations, travel arrangements, and other scheduling needs.
• Assist with event planning, gift purchasing, errands, and occasional personal projects.
• Maintain confidentiality and exercise discretion when handling personal and business information.
• Proactively help keep priorities, deadlines, and commitments organized.
• Additional Opportunities: Marketing & Creative Support
• Depending on the selected candidate's experience and interests, this role may also include opportunities to support Studio 616's marketing and creative initiatives.
• Assist with social media planning, scheduling, and content organization.
• Help create simple marketing materials, graphics, or presentations.
• Support website updates, email newsletters, and other marketing initiatives.
• Assist with coordinating photography, content creation, and promotional events.
• Help maintain brand consistency across digital and printed materials.
• Marketing experience is preferred but not required; administrative and executive support remain the primary focus of the position.

Qualifications

• Previous experience in an administrative, executive assistant, office management, or similar role preferred.
• Excellent written and verbal communication skills, with a professional and personable approach.
• Ability to manage administrative tasks, including document organization, data entry, and recordkeeping.
• Proficiency with Microsoft Office or similar tools, and a willingness to learn new software.
• Strong organizational and time-management skills, attention to detail, and ability to anticipate needs and work independently.
• Professionalism, dependability, discretion, and care when handling confidential information.
• Experience in professional services, architecture, interior design, or other creative industries is a plus.
• High school diploma or equivalent required; additional education or training is welcome.
• Marketing, social media, or graphic design experience is a plus, but not required.

Schedule & Compensation

This position may be structured as part-time or full-time depending on the candidate's experience, availability, and the needs of the firm.

• Schedule: A consistent, predetermined weekly schedule; regular in-office attendance is required.
• Hours: Part-time or full-time opportunities available
• Compensation: Competitive and based on experience and qualifications; hourly for part-time positions, with salary compensation possible for full-time employment
• Benefits may include health insurance, 401(k), paid time off (PTO), discretionary bonus opportunities, and additional perks.
• Eligibility varies based on employment status, scheduled hours, and applicable plan terms.