Executive Office Assistant

Nikki Beach Hospitality Group; Miami (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Nikki Beach Hospitality Group in Miami is seeking an Executive Office Assistant to act as a trusted right hand to the leadership team. You will coordinate executive meetings, travel, research solutions, and handle personal tasks while keeping day-to-day operations running smoothly.

The role offers variety, independence, and a fast-moving environment within a global luxury brand. You will collaborate with senior leaders and contribute to a professional, collaborative office culture.

Qualifications

• 5+ years supporting senior executives or leadership teams.
• Exceptionally organized with outstanding attention to detail.
• Proactive mindset and solution-oriented approach.
• Resourceful and curious; comfortable researching and making recommendations.
• Ability to manage changing priorities and wear many hats.
• Positive, approachable attitude and collaborative spirit.
• Excellent communication skills and high emotional intelligence.
• Maintains complete confidentiality and professionalism.
• Proficiency with Google Workspace and Microsoft Office.
• Experience in hospitality, luxury brands, or international business is a plus.

Responsibilities

• Provide executive support to the leadership team.
• Manage office operations and create a welcoming environment.
• Coordinate calendars, meetings, travel, and logistics.
• Support professional and personal administrative tasks, including during travel.
• Research vendors and solutions, presenting recommendations.
• Anticipate needs and proactively resolve issues.
• Coordinate company events, leadership meetings, and special projects.
• Handle confidential information with professionalism and discretion.
• Assist with finance administration, expense tracking, invoices, and reporting.
• Be the go-to person to keep projects and people moving forward.

Skills

Executive support

Organizational skills

Proactive mindset

Research

Communication

Emotional intelligence

Adaptability

Multitasking

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Join the Nikki Beach Hospitality Group !

Position: Executive Office Assistant

Location: Miami, Florida

Nikki Beach Hospitality Group is a globally recognized luxury lifestyle brand, blending exceptional hospitality, world-class dining, and unforgettable entertainment. Our Miami corporate office supports our global operations and executive leadership team.

We're looking for someone who loves making things happen.

This is much more than a traditional executive assistant role. You'll become a trusted right hand to our leadership team, helping keep both business and day-to-day operations running seamlessly. Some days you'll be coordinating executive meetings and international travel, while other days you'll be researching solutions, handling personal requests, organizing special projects, or finding creative ways to solve unexpected challenges.

No two days are the same - and that's exactly what makes this role exciting.

Responsibilities

• Provide executive support to the leadership team.
• Manage office operations and create an organized, welcoming environment.
• Coordinate calendars, meetings, travel, and logistics.
• Support the leadership team with both professional and occasional personal administrative tasks, including while traveling when needed.
• Research vendors, services, products, and solutions, presenting recommendations rather than simply identifying problems.
• Anticipate needs and proactively resolve issues before they become obstacles.
• Coordinate company events, leadership meetings, and special projects.
• Handle confidential information with professionalism and discretion.
• Assist with finance administration, expense tracking, invoices, and reporting.
• Be the go-to person who helps keep projects and people moving forward.

What We're Looking For

• 5+ years supporting senior executives or leadership teams.
• Exceptionally organized with outstanding attention to detail.
• A proactive mindset -you naturally look for solutions instead of waiting for instructions.
• Resourceful and curious; you're comfortable researching, making recommendations, and figuring things out independently.
• Comfortable managing changing priorities and wearing many hats.
• Positive, approachable, and someone who contributes to a fun, collaborative office culture.
• Excellent communication skills and high emotional intelligence.
• Able to maintain complete confidentiality and professionalism.
• Proficient with Google Workspace and Microsoft Office.
• Experience in hospitality, luxury brands, or international businesses is a plus.

Why You’ll Love This Role

You'll work closely with executive leadership, gain exposure to a global luxury hospitality brand, and play a meaningful role in keeping both the office and the leadership team operating at their best.
If you’re someone who enjoys variety, takes initiative, loves solving problems, and thrives in a fast-moving environment, we'd love to meet you.

Compensation: Competitive salary