Executive Office & Advancement Coordinator – Strategic Support

DuPage Foundation; Downers Grove (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

DuPage Foundation is seeking an Executive Office & Advancement Coordinator to provide high-level administrative support to the Executive Office and Advancement team. You will work with the President & CEO, Vice President for Advancement, and Director of Executive Operations & Planning to ensure smooth operations and effective leadership support.

The role emphasizes proactive organization, confidentiality, and strong communication to engage constituents, manage priorities, and contribute to

Qualifications

• Bachelor’s degree or other post-secondary education preferred with three or more years of related experience supporting senior leaders or teams in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities under pressure and follow projects through to completion.
• Outstanding verbal and written communication skills.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook, and database management systems; ability to learn new technology quickly.
• Professional, warm demeanor with strong interpersonal and problem-solving skills.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide administrative support for the President & CEO, Vice President for Advancement, and Director of Executive Operations & Planning, including scheduling, meeting coordination and preparation, and expense tracking.
• Prepare correspondence, reports, presentations, and other materials, including constituent communications and acknowledgements.
• Attend meetings and prepare minutes or notes.
• Manage onboarding/offboarding of Foundation volunteer leaders.
• Create and maintain electronic files and constituent records across databases and servers.
• Provide backup support for reception and the main phone line.
• Support special projects and other administrative duties.

Skills

Organizational skills

Communication skills

Discretion & judgment

Relationship building

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Database management

Job description

DuPage Foundation is seeking an Executive Office & Advancement Coordinator to provide high-level administrative support to the Executive Office and Advancement team. You will work with the President & CEO, Vice President for Advancement, and Director of Executive Operations & Planning to ensure smooth operations and effective leadership support.

The role emphasizes proactive organization, confidentiality, and strong communication to engage constituents, manage priorities, and contribute to