Executive Office Administrator — Hybrid, Travel & Events

O2 Digital Creative Agency; Pittsburgh (Allegheny County); Hybrid; USD 46,000 - 56,000; Full time

Benefits offered by this job

Hybrid Environment

Equipment Provided

Health & Dental

Retirement Plan

Paid Holidays

Job summary

O2 Digital Creative Agency in Pittsburgh (Hopewell) is seeking an organized Office & Executive Administrator to be the operational glue of the team. You will host the office, support the CEO, and manage logistics that keep our fast-moving group on track.

This role covers travel, trade show logistics, software subscriptions, file organization, events, and internal communications. You thrive as a solutions-oriented organizer who anticipates needs, maintains orderly records, coordinates schedules,

Qualifications

• Experience organizing executives' schedules and travel logistics.
• Ability to manage office operations and vendor relationships.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Front Desk & Office Stewardship: greet clients, answer calls, manage mail, oversee vendors.
• Executive & Travel Support: manage CEO calendar and book complex travel.
• Logistics & Trade Shows: coordinate registrations, materials, and booths.
• Internal File & Asset Organization: maintain HR policies, SOPs, and brand assets.
• Internal Communications & Culture: distribute weekly digests and plan events.
• Software & Subscriptions Management: track licenses and renewals.

Skills

Executive support

Calendar management

Travel coordination

Communication

Organizational skills

Tools

Microsoft Office

Google Workspace

Slack

Job description

O2 Digital Creative Agency in Pittsburgh (Hopewell) is seeking an organized Office & Executive Administrator to be the operational glue of the team. You will host the office, support the CEO, and manage logistics that keep our fast-moving group on track.

This role covers travel, trade show logistics, software subscriptions, file organization, events, and internal communications. You thrive as a solutions-oriented organizer who anticipates needs, maintains orderly records, coordinates schedules,