Executive Office Administrator & HR Support

Slingshot Connections; Reno (NV); On-site; USD 42,000 - 52,000; Full time

Job summary

Slingshot Connections is seeking an Office Administrator to manage front desk and office operations while supporting HR leadership and coordinating office needs. The role emphasizes discretion, professionalism, and the ability to handle multiple priorities in a dynamic environment.

You will greet visitors, manage mail, coordinate vendors, maintain supplies, and support executive scheduling and travel. This position offers growth through exposure to HR initiatives and cross‑functional

Qualifications

• 2–4 years of administrative or office experience in a professional environment.
• Excellent verbal and written communication skills.
• Highly organized, detail‑oriented and able to manage multiple priorities.
• Discretion and ability to handle confidential information.
• Professional, courteous and able to interact at all levels of the company.
• Ability to work independently and take initiative with limited supervision.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Strong proofreading and editing skills, including grammar, spelling and punctuation.
• Experience with calendar management, travel coordination, expense reports, and executive support (preferred).
• Experience coordinating vendors, facilities, events or employee programs (preferred).

Responsibilities

• Manage front desk operations and standard office administration.
• Greet visitors and handle mail/packages.
• Coordinate onsite vendors and facility requests; pool car scheduling.
• Maintain beverage, vending, coffee, and office supplies inventory.
• Coordinate supply requests and inventory across multiple locations.
• Administer badges for new hires, replacements, and visitors.
• Coordinate with property managers and facilities on issues and moves.
• Support facility communications and onsite office needs.
• Maintain shared spaces and assist with light upkeep.
• Provide scheduling support to the AVP of HR and screen meeting requests.
• Schedule travel, meetings, and appointments; resolve conflicts.
• Prepare meeting materials and ensure executives have necessary info.
• Create/submit expense reports and assist HR expense reviews.
• Maintain filing systems and confidential documents; data governance.
• Participate in HR team meetings and assist with employee events.
• Serve as onsite contact for employee events; process invoices across departments.
• Provide backup for summons/subpoena processing.
• Co-chair assigned employee committee (e.g., DEI or EEC).
• Assist with special projects, events, and administrative tasks.
• Prepare monthly reports for employee programs and platforms.
• Collect wellness program data and send reminders.
• Gather articles for HR newsletters and communicate upcoming events.
• Support senior admin staff with projects and events.

Skills

2-4 years experience

Verbal & written comms

Highly organized

Discretion / confidentiality

Professional interaction

Independent / initiative

Microsoft Word

Excel

PowerPoint

Proofreading / editing

Calendar management

Tools

Microsoft Word

Excel

PowerPoint

Job description

Slingshot Connections is seeking an Office Administrator to manage front desk and office operations while supporting HR leadership and coordinating office needs. The role emphasizes discretion, professionalism, and the ability to handle multiple priorities in a dynamic environment.

You will greet visitors, manage mail, coordinate vendors, maintain supplies, and support executive scheduling and travel. This position offers growth through exposure to HR initiatives and cross‑functional