Executive Office Administrator for Policy & Strategy

Madison Area Technical College; Madison (WI); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

Vacation & Holidays

Health/Dental/Vision/Life Insurance

Wisconsin Retirement System

Job summary

Madison Area Technical College is seeking an exceptional Office Administrator to provide high-level administrative and operational support to the Institutional Policy and Strategy Unit.

Reporting to and working closely with the Executive Vice President (EVP) for Policy and Strategy, this position plays an important role in supporting the effective and efficient operations of the unit and ensuring that priorities and initiatives are carried forward with accuracy, discretion, and sound judgment.

Qualifications

• Bachelor’s Degree required; Associate’s Degree may be considered with equivalent additional work experience.
• Three or more years of relevant, professional administrative experience, preferably supporting senior leadership or comparable high-level roles.

Responsibilities

• Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
• Prepares reports, presentations, forms, spreadsheets, and other documents using Microsoft 365 applications, including SharePoint, Teams, Word, Excel, PowerPoint, and various AI tools.
• Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support tracking projects and align with cross-departmental initiatives.
• Provides project and operational support across multiple areas including grants, contracts, reporting and budget planning to improve efficiency and meet institutional goals.
• Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery in a fast-paced environment.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Skills

Administrative procedures

Records management

Budget monitoring

Scheduling systems

Academic processes

Institutional policies

Administrative software

Databases

Reporting tools

Independent judgment

Confidential information handling

Interpersonal communication

Education

Bachelor’s Degree

Associate’s Degree + equivalent experience

Tools

Microsoft 365

SharePoint

Teams

Word

Excel

PowerPoint

AI tools

Job description

Madison Area Technical College is seeking an exceptional Office Administrator to provide high-level administrative and operational support to the Institutional Policy and Strategy Unit.

Reporting to and working closely with the Executive Vice President (EVP) for Policy and Strategy, this position plays an important role in supporting the effective and efficient operations of the unit and ensuring that priorities and initiatives are carried forward with accuracy, discretion, and sound judgment.