Executive Office Administrator

Abundance Network; United States; Hybrid; USD 70,000 - 100,000; Full time

Job summary

Stanford University is seeking an Executive Office Administrator to support the Executive Suite under the supervision of the Director of Finance and Administration. The incumbent will independently manage multiple responsibilities and projects, exercising judgment and discretion in resolving problems and making recommendations.

This position is offered as a hybrid role (onsite 4 days a week), subject to operational needs, and involves data analysis, reporting, policy interpretation, and

Qualifications

• Bachelor's degree required with 3 years of relevant experience.
• Combination of education and relevant experience accepted.
• Strong ability to prioritize and multi-task.

Responsibilities

• Administer day-to-day activities of the unit, allocate resources and execute tasks to meet program goals.
• Collect data, generate reports, review trends and explain findings to support decisions.
• Analyze and interpret policies; develop and revise procedures accordingly.
• Represent the program as the main contact and subject matter expert within the department and with stakeholders.
• Organize outreach activities and coordinate communications and trainings.
• Assist with budgeting, monitoring expenditures and providing forecasting input.
• May supervise staff and direct their tasks as needed.

Skills

Prioritization

Organization

Initiative

Communication

Judgment

Teamwork

Independent work

Subject knowledge

Education

Bachelor's degree + 3 years experience

Job description

Stanford University is seeking an Executive Office Administrator to administer and support programs or functions of the Executive Suite under the supervision of the Director of Finance and Administration (DFA). The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations.

This position is offered as a hybrid role (onsite 4 days a week), subject to operational needs.

Duties include*:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

* - Other duties may also be assigned.

Qualifications:

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.