Executive Assistant 1

Stanford University; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support to a senior manager or chair with minimal supervision. The role emphasizes proactive problem solving and anticipating the needs of the supervisor.

The position may involve leading other administrative staff and requires strong organizational, communication, and interpersonal skills to coordinate with Stanford colleagues and external partners. Flexible scheduling may be required.

Qualifications

• Experience in providing high-level administrative support.
• Strong organizational and interpersonal skills.
• Ability to work with Stanford colleagues and external stakeholders.

Responsibilities

• Provide complex and diversified administrative support to a senior manager or chair.
• Anticipate needs and proactively solve problems.
• May supervise other administrative staff.
• Ensure efficient office operations and coordination.

Job description

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision. Anticipate the needs of senior-level manager or chair (subsequently referred to as “supervisor” for this document) and proactively solve problems and/or independently handle issues. May be responsible for leading other administrative staff or subordinates.

Physical Requirements*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

May work flexible work schedule, including weekends.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.