Accounting and Finance Associate

Stanfordlivetickets; Palo Alto (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

Stanford University, through the Stanford Department of Public Safety, seeks an accounting and finance support professional for a one-year term with potential extension. The role involves reviewing and compiling accounting transactions, ensuring accuracy, and maintaining compliant records.

You will interface with various internal teams and help generate standard reports while adhering to university policies.

Qualifications

• High School diploma or equivalent with two years of work experience.
• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information.

Responsibilities

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, elevate broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.
• Maintain records and process documents related to accounting or finance.
• Ensure compliance with University policies, and federal regulations and requirements.

Skills

Accounting basics

Computer literacy

Communication skills

Education

High School diploma or equivalent + 2 years experience

Tools

Accounting software

Job description

Provide accounting and finance-related support to the Stanford Department of Public Safety. Please note: This is a one year term position with the possibility of extension.

Core Duties

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, elevate broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.
• Maintain records and process documents related to accounting or finance.
• Ensure compliance with University policies, and federal regulations and requirements.

Job Purpose

Provide accounting and finance-related support to the Stanford Department of Public Safety. Please note: This is a one year term position with the possibility of extension.

Qualifications

Education & Experience

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.
• * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions

All benefits-eligible members of the Stanford Department of Public Safety are considered essential (or required) university personnel for purposes of managing emergencies and critical incidents impacting significant portions of the campus. As such, all benefits-eligible DPS personnel are expected to respond to campus during a major emergency. These responsibilities may require the incumbent to work nights and weekends (including 5-8 home football games each year), sometimes with little advanced notice.

Work Standards

Interpersonal Skills:

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the policies found in the University Administrative Guide, the department General Orders, and applicable department policies and procedures.

Special Requirements

Applicant must pass a detailed police background investigation including a search of local, state, and national files for criminal history.

Must be able and willing to respond to and work large-scale special events as well as unplanned critical incidents, sometimes with little advance notice. All personnel working for the department are responsible for providing public safety services to the community. Personnel will be trained to perform duties outside their normal day-to-day responsibilities, such as dispatching and/or emergency call taking and/or special events logistics support, so they are able to provide support during emergencies and special events.

The expected pay range for this position is $28.79 to $34.79 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first‑ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

• Fixed Term N
• Stanford Schools and Units Office of the General Counsel
• Full time or Part time Part Time
• Regular or Temporary Regular
• Job Category Finance
• Posting Date 06/22/2026, 05:47 PM
• Grade E
• Job Identification 108413

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more