Academic Chair Assistant – Education Programs

Indian River State College; Town of Florida (NY); On-site; USD 18,000 - 26,000; Full time

Job summary

Indian River State College is seeking a Chair Assistant to provide clerical and administrative support to Department Chairs across the college. The role involves preparing meeting materials, assisting adjunct instructors, coordinating textbook orders, and ensuring smooth department communications.

Ideal candidates will have strong clerical skills, be detail-oriented, with proficiency in Microsoft Office. This temporary position offers a structured environment within a dynamic academic setting.

Qualifications

• Associate degree or current pursuit at Indian River State College.
• Strong clerical skills including typing, word processing, database entry and filing.
• Excellent organizational, customer service and interpersonal abilities.
• Proficiency with Microsoft Office and Windows, including Word.
• Experience using telephone and public interactions.

Responsibilities

• Disseminate information to department members as assigned by the Department Chairs.
• Submit department meeting agendas and summaries to the Department Chairs.
• Initiate requisitions and purchase supplies/equipment for the Department Chairs.
• Assist Chairs with syllabi, textbooks, software, and systems for adjunct instructors.
• Coordinate textbook orders and advisory committees.
• Handle data entry, filing, typing, and general clerical tasks.
• Answer telephones and support departmental communications.
• Perform other related duties as assigned.

Skills

Detail-oriented

Clerical skills

Typing

Word processing

Database entry

Filing

Organizational skills

Communication skills

Customer service

Multitasking

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Office Suite

Job description

Indian River State College is seeking a Chair Assistant to provide clerical and administrative support to Department Chairs across the college. The role involves preparing meeting materials, assisting adjunct instructors, coordinating textbook orders, and ensuring smooth department communications.

Ideal candidates will have strong clerical skills, be detail-oriented, with proficiency in Microsoft Office. This temporary position offers a structured environment within a dynamic academic setting.