Executive Assistant, Senior

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 35,000 - 63,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Disability Insurance

Retirement Savings

HSA/FSA

Job summary

UVA Health is seeking a highly organized Executive Assistant, Senior to provide comprehensive administrative support to an executive leader within the health system. This role ensures efficient operation of leadership functions and coordinates key initiatives, meetings, and communications across the organization.

The ideal candidate is detail-oriented, can handle multiple priorities with discretion, and maintains professionalism and confidentiality in a fast-paced environment.

Qualifications

• High School Diploma required.
• Five years of experience in administrative support role.
• Experience supporting executive leadership in a complex organization preferred.

Responsibilities

• Provide high-level administrative and secretarial support to a senior executive leader.
• Manage executive correspondence and communications (letters, memos, email, phone).
• Maintain and coordinate the executive's complex calendar and scheduling.
• Coordinate internal and external meetings and events.
• Manage office operations, budgets, and supplies.
• Maintain organized records and filing systems for information flow.
• Assist with departmental policies and procedures.

Skills

Time management

Communication

Discretion

Collaboration

Executive support

Education

High School Diploma

Job description

UVA Health is seeking a highly organized and proactive Executive Assistant, Senior to provide comprehensive administrative support to an executive leader within the health system. This role is critical to ensuring the efficient operation of executive leadership functions and supporting the coordination of key initiatives, meetings, and communications across the organization.

The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, demonstrates sound judgment, and can manage competing priorities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide high-level administrative and secretarial support to a senior executive leader at UVA Health.
• Manage executive correspondence and communications, including letters, memos, email, phone calls, and other incoming information.
• Maintain and coordinate the executive's complex calendar, scheduling meetings and ensuring alignment with organizational priorities.
• Coordinate internal and external meetings and events, collaborating with staff and stakeholders to ensure they run efficiently and effectively.
• Manage office operations, including ordering equipment and supplies and supporting day-to-day oversight of the departmental budget.
• Maintain organized records and filing systems to ensure efficient information flow and accessibility.
• Assist with the development and implementation of departmental policies and procedures.
• Provide additional administrative support and special project coordination as needed.

What We're Looking For

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Ability to collaborate effectively with senior leaders, staff, and external partners.
• Experience supporting executive-level leadership in a complex organization is preferred.

MINIMUM REQUIREMENTS:

Education: High School Diploma

Experience: Five years of experience in administrative support role

Licensure: None

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The pay range for this role is $25.72 - $45.68 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.

Benefits

• Comprehensive Benefits Package: Medical, Dental, and Vision Insurance

• Paid Time Off, Long-term and Short-term Disability, Retirement Savings

• Health Saving Plans, and Flexible Spending Accounts

• Certification and education support

• Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.