Executive Office Admin & Reporting Specialist

Olgoonik; Arlington (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Olgoonik is seeking an experienced administrative support professional to assist the Department of State's Protection Front Office. This role provides professional administrative support, prepares reports and manages office data, enabling senior leaders to focus on core operations.

Responsibilities include compiling weekly activity reports, preparing daily activity summaries, and assisting with planning documents and notices.

Qualifications

• Must understand administrative operations and office support services.
• Experience with project management processes and policy development.
• Strong written and oral communication; senior-level support experience.

Responsibilities

• Prepares and edits charts, memos and office documents for annual reports and planning revisions.
• Uses MS Excel to input data and generate reports for the DS Performance measures.
• Compiles weekly activity reports from division personnel for office review.
• Submits a Daily Activity Report to the Diplomatic Security management team.
• Prepares Office Weekly Activity Reports supporting Domestic Operations' mission.
• Prepares reports on upcoming activities that impact Domestic Operations and events.
• Performs other admin or security-related tasks as assigned.
• Attends Bureau Planning Meetings to monitor policy changes.
• Maintains effective working relationships with office, bureau and department staff.
• Prepares Department Notices for senior leadership with important information.
• Other duties as assigned.

Education

Associate’s Degree

Tools

MS Excel

Job description

Olgoonik is seeking an experienced administrative support professional to assist the Department of State's Protection Front Office. This role provides professional administrative support, prepares reports and manages office data, enabling senior leaders to focus on core operations.

Responsibilities include compiling weekly activity reports, preparing daily activity summaries, and assisting with planning documents and notices.