Staff Assistant III

Olgoonik Corporation; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Olgoonik Corporation is seeking an experienced administrative professional to support senior office management within the Office of Diplomatic Security. The role involves preparing organizational charts, memos, and reports, while coordinating EER reviews and performance metrics in a high-security environment in Arlington, VA.

Candidates must hold a TOP SECRET clearance, US citizenship, and a bachelor’s degree with relevant management experience.

Qualifications

• Advanced understanding of administrative operations, project management, policy development, and senior level support services.
• Excellent writing ability and strong oral communications are required.
• Must possess in-depth knowledge of the Department of State and its inner-relationships as it applies to the mission.

Responsibilities

• Prepares and edits organizational charts, memos, and other office documents for DS Planning Structure and annual reports.
• Coordinator for DS EER review panel and distribution of panels’ reviews.
• Uses MS Excel to input data and generate reports for DS performance metrics.

Skills

Advanced admin operations

Project management

Policy development

Senior level support

Excellent writing

DoS knowledge

Education

Bachelor’s Degree in management disciplines

Tools

MS Excel

Job description

Olgoonik is an Equal Opportunity Employer

Overview

The employee works within the scope of the contract to support senior office management to provide professional administrative support in the management operations of the office, relieving the Office Director and Division Chiefs of many administrative tasks.

Primary Responsibilities

• Prepares and /or edits organizational charts, memos and other office documents and material as required for the Annual DS Planning Structure/DS Annual Report and FAM revisions;
• Coordinator for DS EER review panel (Domestic and Foreign Service) chaired by the Office Director. Review EER’s for discrepancies and distribute to panel members;
• Utilizes MS Excel spreadsheets to input data and generate the DFP portion of the DS Performance Measurement Reports;
• Compiles weekly activities reports obtained from division personnel to develop the final Office report for review and approval by the Office Director;
• Compiles, prepares and submits a Daily Activity Report outlining significant daily activities affecting the office. Report is provided to the senior level of Diplomatic Security Management;
• Compiles, prepares and submits Office Weekly Activity Reports that reflects the accomplishment of activities in support of the mission of Domestic Operations;
• Prepares reports on upcoming significant activities which will impact Domestic Operations in regards to support of Department Events;
• Other duties by assignment may include a variety of security‑related administrative or operational tasks directed at establish and sustaining specified levels of effectiveness in security and fiscal management and in responding to emergency conditions;
• Attends Bureau Planning Meetings to keep abreast of anticipated changes in Bureau and Department of State Policies;
• Maintains an effective working relationship with a broad spectrum of individuals in the Office/Bureau and Department;
• Prepares and submits Department Notices providing senior leadership with important information/notices, impacting domestic operations concerning the Department;
• Other duties as assigned.

Supervisory Responsibilities

• There are no supervisory responsibilities associated with this position.

Education And/or Experience

• A Bachelor’s Degree and six (6) years of experience related to management disciplines. Ten (10) years of experience related to management disciplines can be substituted for the Bachelor’s degree.

Knowledge, Skills, And Abilities

• Must possess an advanced understanding of and have an experience‑based familiarity with administrative operations, project management, policy development, and senior level support services.
• Excellent writing ability, oral communications capabilities, and organizational skills are required.
• Must also possess and in-depth knowledge of the Department of State and its inner‑relationships as it applies to the overall mission of the Department of State.

Certificates, Licenses, Registrations

• N/A

Security Clearance

TOP SECRET Clearance Level Required

• Must have a current United States Government TOP SECRET Personnel Security Clearance.
• Must have a current U.S. Government Single Scope Background Investigation (SSBI)/ Tier 5 or equivalent.
• Must be a U.S. Citizen.
• Must be able to maintain required Security Clearance/access approvals.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment

General office environment. Some travel both domestically and internationally may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.