Executive Office Admin & Reception Lead

The Resource Center; Longview (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

The Resource Center is seeking an Administrative Assistant/Receptionist to join the Administrative Offices in Jamestown, NY. You will perform receptionist duties, provide clerical support to the Executive Office, manage the Mail Room and Courier functions, and help keep the front desk professional and confidential.

Ideal candidates have a high school diploma or GED and at least two years of customer service experience, with strong telephone and organizational skills.

Qualifications

• High school diploma or GED required; 2+ years of customer service experience preferred.
• Associates degree or secretarial certificate strongly preferred.

Responsibilities

• Handle mail processing duties including distribution and logistics.
• Greet, screen, direct and log visitors and escort them to destinations.
• Coordinate and approve conference room schedules and room configurations.
• Enter requisitions in ARM and maintain office supplies for the copy machine.
• Assist Payroll with sorting and distribution of paychecks for Dunham Ave. and IRA staff.

Skills

Customer service

Telephone skills

Office administration

Confidentiality

Organizational skills

Detail oriented

Education

High school diploma or GED

Associates degree or Secretarial certificate

Tools

ARM

Copy/Mail Room systems

Work Order System

Office supplies management

Human Resources Information System

Job description

The Resource Center is seeking an Administrative Assistant/Receptionist to join the Administrative Offices in Jamestown, NY. You will perform receptionist duties, provide clerical support to the Executive Office, manage the Mail Room and Courier functions, and help keep the front desk professional and confidential.

Ideal candidates have a high school diploma or GED and at least two years of customer service experience, with strong telephone and organizational skills.