Executive Meeting Manager

UCLA; Los Angeles (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

UCLA is seeking an Executive Meeting Manager to drive business growth across two premier hospitality destinations: the Luskin Conference Center and The Inn at UCLA. You will secure new revenue, manage external relationships, and serve as the main contact for vendors and affinity partners.

You’ll work with event planners requiring 10–30 guest rooms per night and coordinating high-level meeting and catering services, leveraging senior leadership relationships to elevate UCLA hospitality.

Qualifications

• 3+ years experience in hotel sales management
• Ability to close sales and negotiate high-dollar contracts
• Knowledge of catering and conferencing, menu planning, AV equipment
• Analytical skills to contribute to marketing and sales plans
• Accounting and math skills for cost estimates, proposals, billing
• Manage a large volume of tasks with deadlines
• Strong interpersonal communication and political acumen
• Ability to give clear directives and use judgment in events
• Proficient with standard business software and hospitality sales software
• Excellent written and verbal communication with diverse populations

Responsibilities

• Identify new business opportunities and revenue streams
• Secure revenue and act as primary contact for vendors and partners
• Collaborate with event planners requiring 10–30 guest rooms per night and high-level catering
• Design and execute revenue-generating programs to elevate UCLA venues

Skills

Hotel sales management

Sales negotiation

Catering knowledge

Analytical skills

Accounting basics

Time management

Interpersonal skills

Decision making

Business writing

Stakeholder management

Tools

Delphi

MS Office

Job description

Department Summary

The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission. The Luskin Conference Center is a no-tipping environment.

Position Summary

The UCLA Conference & Catering team is seeking a dynamic, results-driven Executive Meeting Manager to drive business growth and cultivate high-impact partnerships across two premier campus hospitality destinations: the Meyer and Renee Luskin Conference Center and The Inn at UCLA. In this pivotal role, you will be responsible for identifying new business opportunities, securing revenue streams, and serving as the primary point of contact for external vendors and strategic affinity partners. You will work closely with event planners who require 10–30 guest rooms per night along with high-level meeting and catering services. By collaborating with senior-level corporate, business, and community leaders, you will design and execute revenue-generating programs that elevate the prestige and performance of UCLA’s world-class hospitality venues.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 3+ years Experience as a Hotel Sales Manager (Required)
• Ability to close sales and negotiate high-dollar-value financial contracts (Required)
• Working knowledge of catering and conferencing business, including menu planning, current trends in food and entertaining, basic room set-ups and capacities, and audio-visual equipment (Required)
• Analytical skills sufficient to contribute to marketing and sales plans (Required)
• Accounting and math skills sufficient to prepare cost estimates, proposals, and billing explanations (Required)
• Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)
• Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)
• Ability to give clear directives and use independent, rational judgment when making decisions and managing events (Required)
• Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)
• Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required)
• Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required)
• Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred)
• Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• Must carry a University cell phone (Required)
• Occasional attendance at offsite conferences and meetings (Required)
• Evening, weekend, and holiday work as business dictates (Required)
• Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Preferred)
• 5% Domestic travel

Schedule: 8:00 a.m. to 5:00 p.m., Monday through Friday

Union/Policy Covered: 99-Policy Covered

Complete Position Description: https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Sales Specialist 3 (40928476)