Executive Meeting AV & VTC Lead (Part-Time, On-Site)

Simplex Hires LLC; Austin (TX); On-site; USD 34,000 - 62,000; Part time

Job summary

The Government Agency in Austin seeks a Multimedia Technician / AV & VTC Support Specialist to join a small on-site team. This is a limited, part-time engagement with approximately 2–3 days of work per quarter, focused on Open Board meetings and Executive Sessions.

You will lead VTC setup, host Zoom meetings, manage recordings, and coordinate with internal and external teams to ensure a smooth, compliant meeting experience.

Qualifications

• Minimum 4 years providing white-glove, executive-level technical support.
• Minimum 5 years providing end-user technical support.
• Minimum 5 years supporting PC hardware and installing/configuration of software.
• Minimum 5 years troubleshooting IT hardware and peripherals in an enterprise environment.
• Minimum 5 years supporting Microsoft 365 and Microsoft Teams.
• Minimum 4 years supporting video conferencing platforms (Zoom, Webex, Teams).

Responsibilities

• Set up, connect, and test all VTC and end-user technology ahead of quarterly meetings.
• Coordinate meeting links, calendar invites, and public posting requirements.
• Serve as Zoom Host and IT Lead during meetings, ensuring seamless transitions.
• Ensure meetings are recorded in compliance with open-meetings requirements.
• Troubleshoot technical issues in real time to prevent interruptions.
• Disconnect, disassemble, and store equipment after meetings; restore room to pre-meeting condition.
• Manage meeting recordings/minutes and handle records per retention policy.
• Coordinate with internal stakeholders and outside technical teams as needed.

Skills

Executive-level support

End-user support

PC hardware

Software installation

VTC setup

Video conferencing

Troubleshooting IT hardware

Tools

Zoom

Webex

Microsoft Teams

Microsoft 365

Job description

The Government Agency in Austin seeks a Multimedia Technician / AV & VTC Support Specialist to join a small on-site team. This is a limited, part-time engagement with approximately 2–3 days of work per quarter, focused on Open Board meetings and Executive Sessions.

You will lead VTC setup, host Zoom meetings, manage recordings, and coordinate with internal and external teams to ensure a smooth, compliant meeting experience.