Medical Assistant Structural Heart

AdventHealth; Tampa, Northern (FL, KY); Hybrid; USD 45,000 - 84,000; Full time

Job summary

AdventHealth in Tampa, FL seeks a detail‑oriented administrative professional to manage communications for the executive team and department. You will coordinate calendars, screen calls, and process correspondence to optimize time usage while supporting hospital operations.

The role requires strong MS Office skills, healthcare familiarity, and the ability to work independently or with others. Prior medical front office experience is highly valued.

Qualifications

• Proficient with MS Office (Word, Excel, PowerPoint).
• Strong communication with all levels of management and external vendors.
• Excellent organizational skills with attention to detail and ability to multitask.
• Ability to handle sensitive and confidential data.
• Ability to work independently or as part of a team.
• Good math skills and spreadsheet familiarity.
• Professional interactions with internal and external customers.
• Strong verbal and written communication; healthcare experience preferred.
• Proficient in data entry and PC use.
• Knowledge of medical terminology.
• Visio and other MS applications preferred.
• Analytical thinking and executive support experience preferred.

Responsibilities

• Manages communications for the Executive and department, including written correspondence and phone contacts.
• Coordinates and maintains the Executive’s calendar for meetings and appointments.
• Screens mail, routes callers, reduces paper flow and follows up on correspondence.
• Collaborates with administrative staff across hospital system and community.
• Attends meetings, takes minutes, transcribes, and prepares documentation.
• Performs other duties as assigned.

Skills

PowerPoint

Excel

Word

Interpersonal skills

Organizational skills

Multitasking

Confidential data handling

Independent or team work

Verbal and written communication

Healthcare environment knowledge

Medical terminology

Education

High School Diploma

Associate degree

BLS/CMMA/ CMA/ RMA licenses (certifications)

CMAC/NCMA/CCMA licenses

NCMA/ NRCMA certifications

Tools

Visio

Other MS applications

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

3100 E Fletcher Ave

City:

Tampa

State:

Florida

Postal Code:

33613

Job Description:

Manages all communications for the Executive and department, including written correspondence and telephone contacts. Coordinates and maintains the Executive’s calendar for meetings and appointments to optimize time utilization. Fields departmental phone calls, troubleshoots issues, routes callers appropriately, screens mail, reduces paper flow, and manages follow-up correspondence. Collaborates with other administrative staff throughout the hospital system and community. Attends departmental meetings, takes minutes, transcribes, and prepares documentation. Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required]
• Demonstrates interpersonal skills by effectively communicating with all levels of management and outside venders. [Required]
• Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task. [Required]
• Ability to deal with data that is of a sensitive and confidential nature. [Required]
• Ability to work independently or in a team environment. [Required]
• Good math skills with an ability to understand and work with spreadsheets. [Required]
• Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required]
• Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. Prior related work experience in a healthcare environment that provides the following knowledge, [Required]
• Working knowledge of and ability to use personal computer and perform data entry. [Required]
• Working knowledge of medical terminology. [Required]
• Visio [Preferred]
• All other Microsoft applications [Preferred]
• Analytical and critical thinking skills [Preferred]
• Executive clerical support training. [Preferred]

Education:

• High School Grad or Equiv [Required]
• Associate [Preferred]

Field of Study:

• N/A

Work Experience:

• 10+ medical assistant experience in a physician office and experience with medical front office functions. [Required]
• 10+ prior clerical support for an executive or marketing executive [Preferred]
• 5+ secretarial/administrative experience [Required]
• Prior administrative support for an executive/C-Suite level. [Preferred]
• Prior experience working in assigned department or a medical/hospital related environment [Preferred]

Additional Information:

• Completion of accredited course in Medial Assisting or Licenses Practical Nurse
• Combination of formal education and relevant work experience

Licenses and Certifications:

• Basic Life Support - CPR Cert (BLS) [Required]
• American Association Medical Assistants (CMA) [Required]
• Clinical Medical Assistant Certification (CMAC) [Required]
• Registered Medical Assistant (RMA) [Required]
• National Certified Medical Assistant (NCMA) [Required]
• Certified Clinical Medical Assistant (CCMA) [Required]
• Nationally Registered Certified Medical Assistant (NRCMA) [Required]

Physical Requirements:

Physical Requirements - https://tinyurl.com/msy4mja2

Pay Range:

$45,281.60 - $84,198.40

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.