Executive & Marketing Coordinator

Brandon Wilde

Godfrey (IL)

On-site

USD 30,000 - 33,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Vision Insurance

Retirement Plan

Life Insurance

PTO

Employee Assistance Program

Employee Referral Program

EEO Employer

Job summary

Asbury Village is seeking an Executive & Marketing Coordinator to support the Executive Director and Marketing Department in a senior living community. The role blends administrative tasks with marketing, event coordination, and resident engagement to improve organization and communication.

The ideal candidate is organized, personable, creative, and thrives in a fast-paced environment, delivering high-quality materials and coordinating moves, events, and outreach.

Qualifications

Excellent organizational and communication skills.
Strong attention to detail and ability to multitask.
Proficient in Microsoft Office, Canva, social media platforms, and general computer applications.
Experience with CRM systems such as Salesforce preferred.
Creative mindset with strong customer service and hospitality skills.
Ability to work independently while also functioning as part of a team.
Previous experience in marketing, administrative support, senior living, hospitality, or customer service preferred.

Responsibilities

Complete daily check-ins with the Executive Director regarding projects, priorities, and assigned tasks.
Provide general administrative support for leadership and departmental projects.
Assist the Executive Director by coordinating communication, scheduling meetings, and following up on assigned initiatives.
Create flyers, announcements, and other communication materials for employees and residents at the direction of the Executive Director to promote organizational initiatives, events, and important updates.
Develop visual presentation materials to support Executive Director meetings, initiatives, and organizational communication.
Demonstrate flexibility to perform other duties, special projects, and organization initiatives as assigned to support the Executive Director.
Assist with move-in paperwork and ensure all resident documentation is accurate, organized, and completed promptly and distributed to the appropriate place.
Promote, coordinate, and help execute “Warm Welcome”/housewarming events for new residents.
Assist with planning and execution of marketing events, community outreach opportunities, and networking functions.
Create marketing event flyers, invitations, and promotional materials.
Help manage the community’s social media presence through content creation, posting assistance, and engagement monitoring.
Assist with outside marketing efforts and relationship building within the community and professional networks.
Ensure all marketing and sales collateral remain current, updated, and neatly maintained.
Maintain and organize sales and marketing files, binders, brochures, and printed materials.
Help maintain and organize the Salesforce database by reviewing older accounts and making follow-up or clean-up calls as directed.
Update and maintain accurate records within Salesforce.
Support lead management processes while understanding this is a non-sales support role.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Creativity

Customer service

Hospitality

Teamwork

Independent work

Marketing

Tools

Microsoft Office

Canva

Social media

Salesforce

Job description

Organized? Creative? Great with people? We may have the perfect opportunity for you!

Asbury Village is seeking an Executive & Marketing Coordinator to provide support to our Executive Director and Marketing Department. This is a unique role that combines administrative support, marketing, creativity, event coordination, and resident engagement. We're looking for someone who enjoys working with people and wants to be part of a senior living community where their work makes a difference!

General Summary:

The Marketing & Administrative Coordinator serves as a key support role for both the Executive Director and Marketing Department. This position assists with administrative tasks, marketing initiatives, and resident engagement while helping maintain organization and efficiency within the department. The ideal candidate is organized, personable, creative, and enjoys working in a fast-paced senior living environment.

Essential Job Duties for Administrative Support & Resident Engagement

1.Complete daily check-ins with the Executive Director regarding projects, priorities, and assigned tasks.
2.Provide general administrative support for leadership and departmental projects.
3.Assist the Executive Director by coordinating communication, scheduling meetings, and following up on assigned initiatives.
4.Create flyers, announcements, and other communication materials for employees and residents at the direction of the Executive Director to promote organizational initiatives, events, and important updates.
5.Develop visual presentation materials to support Executive Director meetings, initiatives, and organizational communication.
6.Demonstrate flexibility to perform other duties, special projects, and organization initiatives as assigned to support the Executive Director.

Essential Job Duties for Marketing Support

1.Assist with move-in paperwork and ensure all resident documentation is accurate, organized, and completed promptly and distributed to the appropriate place.
2.Promote, coordinate, and help execute “Warm Welcome”/housewarming events for new residents.
3.Assist with planning and execution of marketing events, community outreach opportunities, and networking functions.
4.Create marketing event flyers, invitations, and promotional materials.
5.Help manage the community’s social media presence through content creation, posting assistance, and engagement monitoring.
6.Assist with outside marketing efforts and relationship building within the community and professional networks.
7.Ensure all marketing and sales collateral remain current, updated, and neatly maintained.
8.Maintain and organize sales and marketing files, binders, brochures, and printed materials.

Essential Job Duties for New Resident Move-in and Orientation

1.Help maintain and organize the Salesforce database by reviewing older accounts and making follow-up or clean-up calls as directed.
2.Update and maintain accurate records within Salesforce.
3.Support lead management processes while understanding this is a non-sales support role.

Hospitality Promises

1.We greet residents, employees, and guests warmly, by name and with a smile.
2.We treat everyone with courteous respect.
3.We strive to anticipate resident, employee, and guest needs and act accordingly.
4.We listen and respond enthusiastically in a timely manner.
5.We hold ourselves and one another accountable.
6.We embrace and value our differences.
7.We make residents, employees, and guests feel important.
8.We ask, “Is there anything else I can do for you?”
9.We maintain high levels of professionalism, both at conduct and appearance at all times.
10.We pay attention to details.

WELLNESS FOCUS

Asbury Village employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight dimensions of wellness: emotional, environmental, health services, intellectual, physical, social, spiritual, and vocational. Through these efforts we can ensure and exceed residents’ wellness needs relating to their mind, body, and soul, which may also have a positive effect on the employees, as a result.

QUALIFICATIONS

1.Excellent organizational and communication skills.
2.Strong attention to detail and ability to multitask.
3.Proficient in Microsoft Office, Canva, social media platforms, and general computer applications.
4.Experience with CRM systems such as Salesforce preferred.
5.Creative mindset with strong customer service and hospitality skills.
6.Ability to work independently while also functioning as part of a team.
7.Previous experience in marketing, administrative support, senior living, hospitality, or customer service preferred.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical effort is minimal. Seventy-five percent (75%) of the workday is spent sitting, standing intermittently, and bending. Must be able to lift and carry up to twenty (20) pounds. Requires manual coordination to operate phones, computers, and other business equipment. Requires continuous mental and visual attention to diversified operations. Must be able to function efficiently despite distractions and interruptions. Communicates orally and/or in writing with residents, coworkers, families, and the public.

Pay

$22/hour - $24/hour

Full-time