Senior Living Marketing & Admin Coordinator

Brandon Wilde; Godfrey (IL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Retirement Plan

Life Insurance

PTO

Employee Assistance Program

Employee Referral Program

EEO Employer

Job summary

Asbury Village is seeking an Executive & Marketing Coordinator to support the Executive Director and Marketing Department in a senior living community. The role blends administrative tasks with marketing, event coordination, and resident engagement to improve organization and communication.

The ideal candidate is organized, personable, creative, and thrives in a fast-paced environment, delivering high-quality materials and coordinating moves, events, and outreach.

Qualifications

• Excellent organizational and communication skills.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office, Canva, social media platforms, and general computer applications.
• Experience with CRM systems such as Salesforce preferred.
• Creative mindset with strong customer service and hospitality skills.
• Ability to work independently while also functioning as part of a team.
• Previous experience in marketing, administrative support, senior living, hospitality, or customer service preferred.

Responsibilities

• Complete daily check-ins with the Executive Director regarding projects, priorities, and assigned tasks.
• Provide general administrative support for leadership and departmental projects.
• Assist the Executive Director by coordinating communication, scheduling meetings, and following up on assigned initiatives.
• Create flyers, announcements, and other communication materials for employees and residents at the direction of the Executive Director to promote organizational initiatives, events, and important updates.
• Develop visual presentation materials to support Executive Director meetings, initiatives, and organizational communication.
• Demonstrate flexibility to perform other duties, special projects, and organization initiatives as assigned to support the Executive Director.
• Assist with move-in paperwork and ensure all resident documentation is accurate, organized, and completed promptly and distributed to the appropriate place.
• Promote, coordinate, and help execute “Warm Welcome”/housewarming events for new residents.
• Assist with planning and execution of marketing events, community outreach opportunities, and networking functions.
• Create marketing event flyers, invitations, and promotional materials.
• Help manage the community’s social media presence through content creation, posting assistance, and engagement monitoring.
• Assist with outside marketing efforts and relationship building within the community and professional networks.
• Ensure all marketing and sales collateral remain current, updated, and neatly maintained.
• Maintain and organize sales and marketing files, binders, brochures, and printed materials.
• Help maintain and organize the Salesforce database by reviewing older accounts and making follow-up or clean-up calls as directed.
• Update and maintain accurate records within Salesforce.
• Support lead management processes while understanding this is a non-sales support role.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Creativity

Customer service

Hospitality

Teamwork

Independent work

Marketing

Tools

Microsoft Office

Canva

Social media

Salesforce

Job description

Asbury Village is seeking an Executive & Marketing Coordinator to support the Executive Director and Marketing Department in a senior living community. The role blends administrative tasks with marketing, event coordination, and resident engagement to improve organization and communication.

The ideal candidate is organized, personable, creative, and thrives in a fast-paced environment, delivering high-quality materials and coordinating moves, events, and outreach.