Executive Manager - Curatorial

SupportFinity™; Washington (Washington County); On-site; USD 80,000 - 89,000; Full time

Job summary

Museum of the Bible seeks an Executive Manager, Curatorial to act as the CCO's right hand, coordinating schedules, communications, and strategic initiatives within the Curatorial Department.

Responsibilities include budget monitoring, vendor reviews, and facilitating cross-department collaboration to support exhibits, education, and scholar initiatives.

Qualifications

• 2+ years experience as an executive assistant to a C-suite leader.
• Experience handling email/calendar management, travel planning, and expense reporting.
• Familiarity with museum operations is preferred.

Responsibilities

• Provide administrative support to the Chief Curatorial Officer.
• Review contracts and vendor agreements for completeness and formatting.
• Monitor budgets and track expenditures across the curatorial department.
• Coordinate travel arrangements for external partners and events.
• Prepare meeting materials and capture follow-up actions.
• Facilitate internal/external communications and liaison activities.

Skills

MS Office proficiency

Project management

Strong communication

Organizational skills

Diplomacy and tact

Education

HS Diploma or GED

BA degree preferred

Tools

MS Office Suite

Spreadsheet tools

Job description

Title: Executive Manager, Curatorial

Date: 03/5/2026

Location: Washington D.C.

FLSA: Exempt

Employment Status: Full-Time.

Schedule: Monday to Friday with occasional evenings and weekends as needed.

Reports To: Chief Curatorial Officer

Salary: $80,000 to $89,000 DOE

Position Summary

The Executive Manager, Curatorial serves both as an administrative and strategic support, managing priorities, overseeing key projects, facilitating communication, and ensuring organizational alignment to maximize the Curatorial Departments effectiveness. The Executive Manager is managing special initiatives, preparing department leaders for meetings, acting as a liaison, and handling internal/external communications, effectively functioning as an operational "air traffic controller" and integrator for the Curatorial Department's vision.

Duties & Responsibilities

Key Duties

• Administrative Support: Act as "right hand" to the CCO, anticipating his business needs and proactively addressing them. Continuous support with emails, calendar, travel, and expense reports.
• Contract Reviewing: Conduct initial administrative reviews of contracts, vendor agreements, and exhibition-related documents to ensure completeness, correct formatting, and alignment with institutional standards prior to submission for executive review.
• Budget monitoring: Support curatorial leadership in monitoring departmental budgets by tracking expenditures, maintaining financial records, and ensuring projects remain within approved financial allocations.
• Logistics: Booking and coordinating travel for external partners for Museum sponsored activities to include airline, hotels, ground transportation, dining, and other essential needs as requested.
• Meetings Management: Proactively manage CCO's schedule and coordinate times, subjects, and objectives of meetings as well as follow-ups. Prepare leaders with necessary materials for meetings, note taking when required and ensure follow up action items.
• Leadership Support: Act as a confidante, advisor, and sounding board, helping the CCO prioritize time and focus on high-impact activities.
• Problem Solving: Solve problems and remove roadblocks before they reach the executive, often mediating disputes and acting as an "honest broker."
• Communication & Liaison: Filter information, optimize communication flow between Curatorial leadership and the organization, and assist with internal/external messaging (speeches, newsletters).
• Operational Efficiency: Identify inefficiencies, track performance metrics, and ensure cross-functional teams collaborate effectively.
• Project Management: Coordinate strategic initiatives, manage timelines, and liaise with stakeholders.
• Representing the Executive: Occasionally attend meetings and represent the CCO's interests in his absence.
• Culture & Engagement: Implement programs to improve employee engagement and department culture (monthly meetings, department outings, development opportunities etc.).
• Data & Reporting: Partner with directors to develop reports or presentations.

Specific tasks include

• Manage daily calendar entries.
• Prioritize and respond to all emails within a reasonable time frame.
• Manage internal and external communications.
• Plan and organize meetings with internal and external teams.
• Arrange business travel.
• Manage CCO expense reports.
• Manage department supplies.
• Provide support as requested to Curatorial Division directors (Collections & Curation, Exhibits, Scholar's Initiative, and Museum Education).
• Assist with budget management across CCO departments.
• Maintain practical working relationships and camaraderie with other Executive Assistants in the organization, mutually providing assistance for company-wide projects and events.
• Manage special internal and external projects.
• Other Duties as Assigned.

Qualifications & Requirements

• Organizer: Attention to detail and ability to connect related pieces, including resources, people, etc.
• Problem-solver: Drive proactive problem-solving by assessing situations, researching solutions, and aligning the right resources for swift resolution.
• Collaborator: Thriving on relationships, inclusion of stakeholders, welcome feedback and enjoying working with other stakeholders, peers, and team members.
• Culture Driver: Chief advocate for mission internally and externally, collaboration, respect accountability and enjoying work.

Education

• HS Diploma or GED Equivalent required
• BA degree in related field preferred.

Knowledge

• At least 2 years of experience as an executive assistant to a C-Suite leader, handling all aspects of administrative work, including email/calendar management, expense reporting, and dynamic travel arrangements.
• Knowledge of standard office procedures.
• Familiarity with museums and curatorial duties are preferred.
• Familiarity with managing budgets in a museum setting is preferred.

Skills / Core Competencies

• Solid experience with MS Office Suite, project management platforms, and spreadsheets.
• Strong communication skills, via phone, email, and in-person.
• Excellent organizational and project management skills.
• Experience providing complex administrative support in a high-profile environment with tact and diplomacy.

Abilities / Attributes

• Highly detailed and organized.
• Uphold a strict level of confidentiality maintained with the CCO and Curatorial Department.
• High personal and professional integrity.
• Multi-tasker, with the ability to triage competing priorities in a fast-paced environment.
• Self-driven, proactive approach to problem solving with strong decision making.
• Able to streamline operations.
• Able to travel to conferences and events in and outside the DC area as needed.
• Able to work nights and weekends as needed.
• Ability to lift 20 pounds.
• Champion the Museum of the Bible's mission to invite all people to engage with the transformative power of the Bible.
• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.

About the company

Museum of the Bible