Executive Manager, Operations

Museum Of The Bible; Washington (District of Columbia); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Six paid holidays

Four floating holidays of employee’s c

401(k) plan that is 100% vested after

Health, dental, and vision insurance

STD, LTD, and life insurance that is

Job summary

Museum of the Bible is seeking an Executive Manager-Operations to serve as an administrative and strategic partner to the COO. You will manage priorities, oversee key projects, and coordinate cross-functional communications to maximize the Operations Department’s effectiveness.

With 2+ years in executive support or project management, you will handle calendar management, travel, expense reports, and budget monitoring, contributing to a highly impactful, mission-driven work environment in DC and

Qualifications

• Problem-solver: Drive proactive problem-solving by assessing situations, researching solutions, and aligning the right resources for swift resolution.
• Collaborator: Thriving on relationships, inclusion of stakeholders, welcome feedback and enjoying working with other stakeholders, peers, and team members.
• Culture Driver: Chief advocate for mission internally and externally, collaboration, respect accountability and enjoying work.
• Education: Bachelor’s degree preferred, or HS Diploma/GED-equivalent with corresponding experience.
• Knowledge: At least 2 years of experience as an executive assistant to a C-Suite leader or in project management, handling all aspects of administrative work, including email/calendar management, expense reporting, and dynamic travel arrangements
• Skills / Core Competencies: MS Office, project management platforms, and spreadsheets; strong communication; organizational skills; confidentiality.
• Abilities / Attributes: Highly detailed, confidential, multi-tasker, travel as needed, willingness to work nights/weekends.

Responsibilities

• Administrative Support: Act as “right hand” to the COO, anticipating needs and managing emails, calendar, travel, and expense reports.
• Contract Reviewing: Conduct initial administrative reviews of contracts, vendor agreements, and related documents for executive review.
• Budget monitoring: Track expenditures, maintain financial records, and ensure projects stay within allocations.
• Meetings Management: Manage COO schedule, coordinate meetings, and prepare materials with follow‑ups.
• Logistics: Book and coordinate travel for external partners for Museum‑sponsored activities.
• Leadership Support: Advise and assist the COO on priorities and cross‑functional alignment.
• Communication & Liaison: Facilitate internal/external messaging and information flow.

Skills

MS Office

Project management

Spreadsheets

Strong communication

Organizational skills

Confidentiality

Travel readiness

Education

Bachelor’s degree in related field

HS Diploma/GED-equivalent

Job description

Museum of the Bible offers a competitive salary and benefits package, including:

• Paid time off


• Six paid holidays


• Four floating holidays of employee’s choice


• 401(k) plan that is 100% vested after 1,000 hours of service


• Health, dental, and vision insurance


• STD, LTD, and life insurance that is paid by Museum of the Bible

Our driving mission is to invite all people to engage with the Bible through our collections, exhibits, and research and educational initiatives, as well as media, publications, and performances in our World Stage Theater. In 2017, Museum of the Bible opened its 430,000-square-foot non‑profit museum in the heart of our nation’s capital. In addition, our traveling exhibits have appeared nationwide and around the globe. Furthermore, we support education at all levels through children’s programs, high school and college curricula, and adult education, as well as scholarship and academic research (including field archaeology) through our Scholars Initiative.

Our Culture

Museum of the Bible offers a highly challenging and profoundly meaningful work environment where every team member is unified around our unique and global mission. Our museum bridges the ancient and the modern—from a Babylonian brick dating to around 580 BC to the latest technology in our immersive surround-sound theater. Our team also spans a wide range of careers, from those with decades of extensive professional experience to new graduates and interns.

With new leadership in place, it’s an exciting time to work at the museum as we plan for the future. As the museum grows, we provide employees the opportunity to develop their expertise and careers, along with friendships and fun. We all hope to move our lives from success to significance—and we do that daily at Museum of the Bible.

Our Work

We offer a wide variety of career opportunities, ranging from highly specialized curators and scholars to cutting‑edge technology and media experts. You may work with global dignitaries and VIPs in Hospitality, or with curious children in Education. Or take your career in all these directions over time.

The museum is located in Southwest DC, on the Federal Center SW Metro stop. Our official headquarters is in Oklahoma City, Oklahoma (on the Hobby Lobby campus). Most of our positions are in these two locations, but some may be remote.

Museum of the Bible supports the professional development of college and university students by playing an integral role in experiential learning. We offer internships to students from various academic backgrounds, giving them the opportunity to gain hands‑on experience.

Schedule: Full Time, To include evenings and weekends as required.*

Reporting Manager: Chief Operating Officer (COO)

Travel: N/A

Salary: $80,000-$85,000 Depending on Experience

Salary Adjusted to local market rates*

POSITION SUMMARY

Reporting to the Chief Operating Officer (COO), the Executive Manager-Operations, serves both as an administrative and strategic support, managing priorities, overseeing key projects, facilitating communication, and ensuring organizational alignment to maximize the Operations Department’s effectiveness. The Executive Manager is managing special initiatives, preparing department leaders for meetings, acting as a liaison, and handling internal/external communications, effectively functioning as an operational “air traffic controller” and integrator for the Operations Department's vision. In addition, he/she performs administrative functions for the COO, including calendar management, email follow‑ups, travel and expense reports.

DUTIES & RESPONSIBILITIES

Key Duties

Administrative Support: Act as “right hand” to the COO, anticipating his business needs and proactively addressing them. Continuous support with emails, calendar, travel, and expense reports.

Contract Reviewing: Conduct initial administrative reviews of contracts, vendor agreements, and other operations‑related documents to ensure completeness, correct formatting, and alignment with institutional standards prior to submission for executive review.

Budget monitoring: Support operational leadership in monitoring departmental budgets by tracking expenditures, maintaining financial records, and ensuring projects remain within approved financial allocations.

Meetings Management: Proactively manage COO’s schedule and coordinate times, subjects, and objectives of meetings as well as follow‑ups. Prepare leaders with necessary materials for meetings, note taking when required, and ensure follow‑up action items.

Logistics: Booking and coordinating travel for external partners for Museum‑sponsored activities to include airline, hotels, ground transportation, dining, and other essential needs as requested.

Leadership Support: Act as a confidante, advisor, and sounding board, helping the COO prioritize time and focus on high‑impact activities.

Problem‑Solving: Solve problems and remove roadblocks before they reach the COO, often mediating disputes and acting as an \"honest broker.\"

Communication & Liaison: Filter information, optimize communication flow between Operations leadership and the organization, and assist with internal/external messaging (speeches, newsletters).

Data & Reporting: Partner with directors to develop reports or presentations.

Operational Efficiency: Identify inefficiencies, track performance metrics, and ensure cross‑functional teams collaborate effectively.

Project Management: Coordinate strategic initiatives, manage timelines, and liaise with stakeholders.

Representing the Executive: Occasionally attend meetings and represent the COO's interests in his absence.

Culture & Engagement: Implement programs to improve employee engagement and department culture (monthly meetings, department outings, development opportunities etc.).

Specific tasks include:

• Manage daily calendar entries


• Prioritize and respond to all emails within a reasonable time frame


• Manage internal and external communications


• Plan and organize meetings with internal and external teams


• Arrange business travel


• Manage COO expense reports


• Provide support as requested to Operations Division directors and partners (Guest Relations/Engagement, Museum Store/Retail, Operations, Facilities, Food & Beverage, Security)


• Assist with budget management across COO departments


• Ensure compliance with company guidelines, deadlines, and design standards.


• Maintain practical working relationships and camaraderie with Executive Assistants/Executive Managers in the organization, mutually providing assistance for company‑wide projects and events


• Manage special internal and external projects


• Coordinate with Executive Assistants/Executive Managers on supplies ordering/maintenance and kitchen re‑stocking on a rotation


• Other Duties as Assigned.

QUALIFICATIONS & REQUIREMENTS

Problem-solver: Drive proactive problem‑solving by assessing situations, researching solutions, and aligning the right resources for swift resolution.

Collaborator: Thriving on relationships, inclusion of stakeholders, welcome feedback and enjoying working with other stakeholders, peers, and team members.

Culture Driver: Chief advocate for mission internally and externally, collaboration, respect accountability and enjoying work.

Education

• Bachelor’s degree in related field preferred, or


• HS Diploma/GED‑equivalent with corresponding experience.

Knowledge

• At least 2 years of experience as an executive assistant to a C‑Suite leader or in project management, handling all aspects of administrative work, including email/calendar management, expense reporting, and dynamic travel arrangements


• Knowledge of standard office procedures


• Familiarity with museums and operational duties is preferred


• Familiarity with managing budgets in a museum setting is preferred.

Skills / Core Competencies

• Solid experience with MS Office Suite, project management platforms, and spreadsheets


• Strong communication skills, via phone, email, and in person


• Excellent organizational and project management skills


• Experience providing complex administrative support in a high‑profile environment with tact and diplomacy.

Abilities / Attributes

• Highly detailed and organized


• Able to uphold a strict level of confidentiality maintained with the COO and Operations Department


• High personal and professional integrity


• Multi‑tasker, with the ability to triage competing priorities in a fast‑paced environment


• Self‑driven, proactive approach to problem‑solving with strong decision‑making.


• Able to streamline operations.


• Able to travel to conferences and events in and outside the DC area as needed.


• Able to work nights and weekends as needed.


• Able to lift 20 pounds.


• Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible.


• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.