Collections Assistant

Museum Of The Bible; Oklahoma City (OK); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Paid time off

Six paid holidays

Four floating holidays

401(k) plan 100% vested after 1,000+?1

Health, dental, and vision insurance

STD, LTD, and life insurance paid by*

Pay scale adjusted to local market

Opportunities for internships and dev

Job summary

The Museum of the Bible in Oklahoma City is seeking a Collections Assistant to support the Collections Management, Registration, Conservation, and Curatorial teams by coordinating projects and ensuring efficient operations of the Collections Department.

The role involves cataloging materials, donor communications, exhibition support, and occasional tours, with some travel and evening hours. Located in OKC, the position is Full-Time, Non-Exempt.

Qualifications

• Bachelor's degree in history, museum studies, library science or similar field.
• Minimum two years of museum experience in administration or related area.
• Proficient with MS Office and Adobe Acrobat DC; able to learn CMS and databases.

Responsibilities

• Coordinate daily operational needs for the Collections Department in Oklahoma City.
• Prepare and lead tours as assigned, serving as ambassador for the Collections and museum mission.
• Oversee and update collections website content with staff to maintain accurate digital resources.
• Support projects and initiatives, assisting with planning and execution of collection activities.
• Assist with cataloging materials, including research, records management, and databases.
• Provide collection-related support for exhibitions and events.

Skills

Collections management

Organization

Communication

Research

Team collaboration

Documentation

Learning CMS & systems

Education

Bachelor's in history or museum studies

2+ years museum admin experience

Tools

Microsoft Office

Adobe Acrobat DC

Content management systems (CMS)

Job description

Museum of the Bible offers a competitive salary and benefits package, including:

• Paid time off
• Six paid holidays
• Four floating holidays of employee’s choice
• 401(k) plan that is 100% vested after 1,000 hours of service
• Health, dental, and vision insurance
• STD, LTD, and life insurance that is paid by Museum of the Bible

Our driving mission is to invite all people to engage with the Bible through our collections, exhibits, and research and educational initiatives, as well as media, publications, and performances in our World Stage Theater. In 2017, Museum of the Bible opened its 430,000-square-foot non-profit museum in the heart of our nation’s capital. In addition, our traveling exhibits have appeared nationwide and around the globe. Furthermore, we support education at all levels through children’s programs, high school and college curricula, and adult education, as well as scholarship and academic research (including field archaeology) through our Scholars Initiative.

Our Culture

Museum of the Bible offers a highly challenging and profoundly meaningful work environment where every team member is unified around our unique and global mission. Our museum bridges the ancient and the modern—from a Babylonian brick dating to around 580 BC to the latest technology in our immersive surround-sound theater. Our team also spans a wide range of careers, from those with decades of extensive professional experience to new graduates and interns.

With new leadership in place, it’s an exciting time to work at the museum as we plan for the future. As the museum grows, we provide employees the opportunity to develop their expertise and careers, along with friendships and fun. We all hope to move our lives from success to significance—and we do that daily at Museum of the Bible.

Our Work

We offer a wide variety of career opportunities, ranging from highly specialized curators and scholars to cutting-edge technology and media experts. You may work with global dignitaries and VIPs in Hospitality, or with curious children in Education. Or take your career in all these directions over time.

The museum is located in Southwest DC, on the Federal Center SW Metro stop. Our official headquarters is in Oklahoma City, Oklahoma (on the Hobby Lobby campus). Most of our positions are in these two locations, but some may be remote.

Museum of the Bible supports the professional development of college and university students by playing an integral role in experiential learning. We offer internships to students from various academic backgrounds, giving them the opportunity to gain hands‑on experience.

Job Title: Collections Assistant
Division / Department: Curatorial - Collections OKC
Location: Oklahoma City, OK
FLSA: Non-Exempt
Schedule: Full-Time, to include evenings *as required
Reporting Manager: Senior Collections Manager
Travel: Some
Hourly Rate: $20.19-$21.64 *Depending on Experience
*Pay scale is adjusted to local market rates.
POSITION SUMMARY

The Collections Assistant supports the Collections Management, Registration, Conservation, and Curatorial teams by coordinating projects and facilitating efficient operations of the Collections Department.

DUTIES & RESPONSIBILITIES

• Coordinate daily operational needs for the Collections Department in Oklahoma City
• Prepare and lead tours as assigned, serving as an ambassador for the Collections and museum mission
• Oversee and update collections website content, collaborating with department staff to maintain accurate and engaging digital resources
• Support departmental projects and initiatives, assisting with the planning and execution of new and ongoing collection‑related activities
• Assist with cataloging collections materials, including research, documentation, records management, and database management to improve collection accessibility
• Assist with incoming and unsolicited donations through donor communication, documentation, evaluation, and related research
• Provide collection‑related support for exhibitions, events, and departmental initiatives
• Communicate professionally with museum staff, curators, donors, vendors, museum professionals, and the public
• Maintain confidentiality regarding museum collections, records, and operations
• Promote a positive and collaborative team environment within the Collections and Exhibits department
• Perform additional duties and responsibilities as assigned to support departmental and museum goals
• Ensure compliance with company guidelines, deadlines, and design standards
• Other Duties as Assigned.

QUALIFICATIONS & REQUIREMENTS
Education

• Bachelor's degree in history, museum studies, library science or similar field
• Minimum two (2) years of museum experience in administration, museums, or a related area

Skills

• Familiarity with museum collections management practices, standards, and procedures
• Proficient in Microsoft Office Suite and Adobe Acrobat DC
• Ability to learn and utilize collections management systems, website content management systems, and related software applications
• Strong organizational and project management skills with the ability to prioritize multiple assignments and meet deadlines
• Excellent written and verbal communication skills, including business correspondence, donor communications, and professional documentation
• Experience conducting historical and collections-based research and analyzing archival materials
• Ability to collaborate effectively across departments, institutions, and external stakeholders.

Abilities

• Ability to write, speak, and interact clearly, professionally, and effectively with staff, donors, volunteers, researchers, and the public
• Ability to present information and comfortably speak to groups of varying sizes through tours, presentations, and educational programs
• Ability to maintain a high level of personal and professional integrity while handling sensitive, confidential, or valuable collections materials
• Ability to analyze information, problem solve, and exercise sound judgment in a fast‑paced environment
• Ability to manage multiple projects simultaneously while maintaining accuracy and attention to detail
• Stoop, stand, climb, and occasionally lift a minimum of 30 lbs. as required
• Adapt and pivot to different duties, work schedules, or events as assigned, in accordance with operational needs and applicable wage and hour requirements
• Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible
• As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.